Accounts Payable Clerk

MAJOR FUNCTION

The Accounts Payable Clerk must have experience in / knowledge of operating in a construction firm. The right candidate will have the base requirements for this position and be willing to transition into a higher position over time and with training. Please see below for this position’s duties & responsibilities.

Reports directly to the Controller

SPECIFIC RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO:

• Embrace Odin’s Core Values in all aspects of the job

• Review all subcontractor, supplier & vendor invoices for compliance to corporate policy i.e. match up to existing approved contract or purchase order.

• Enter all subcontractor, supplier & vendor invoices into Spectrum accounting system.

• Process all subcontractor, supplier & vendor checks via check processing software.

• Review all subcontractor, supplier & vendor checks with officer level management for approval / signature.

• Coordinate all lien release signatures prior to releasing subcontractor, supplier & vendor checks.

• Delivery and/or mail out all subcontractor, supplier & vendor checks.

• Resolve open accounting issues like non-cleared checks, 90 days plus aging and/or missing subcontractor, supplier & vendor billings etc.

• Review open & paid invoice reporting for accuracy via the accounting system.

• Will be responsible for receiving appropriate receipts and tracking information for the company credit card (AMEX).

• Work with construction staff for approval of subcontractor work completed and purchase order items received.

• Manage accounting files for W-9’s, Certificate of Insurances & AP check copies including subcontractor, supplier & vendor contracts, purchase orders & correspondence.

• Perform additional assignments and special projects as directed.

• Facilitates payment of vendors, which may include verification of federal ID numbers, reviewing purchase orders, and resolving discrepancies.

• Ensures outstanding obligations are credited upon payment, identifies discount opportunities, and issues purchase order amendments or stop-payment orders as needed.

• Assists with accounting records and ledgers by reconciling monthly statements and transactions.

• Calculates and reports sales tax based on paid invoices.

• Other related duties as assigned.

SKILLS, KNOWLEDGE, QUALIFICATIONS, & EXPERIENCE:

• Experience: Associates Degree in Accounting or Business desired, or 1 year or more related accounting experience

• Ability to multitask and manage multiple projects with competing demands and deadlines.

• Experience in presenting and/or reporting to executive and senior leadership team members is required.

• Team oriented with strong interpersonal skills and the ability to build and develop working relationships, both internally and externally.

• Ability to approach a situation, modify and/or adapt behavior in order to handle the situation to achieve the best positive outcome.

• Solutions focused point of view & perspective.

• Solid MS Office Skills.

• General knowledge of construction, and/or development experience is desired.

• Good problem-solving/decision-making skills

• Must be reliable and extremely trustworthy.

• Must be proficient in Microsoft Office Suite or related programs.

• Must be able to learn other accounting software systems.

• Excellent organizational skills and attention to detail.

• Ability to maintain confidential and meticulous records.

PHYSICAL DEMANDS:

• Ability to communicate orally and in writing with vendors, management, and other coworkers, both individually and in front of a group

• Regular use of the telephone and email for communication is essential

• Sitting for extended periods of time is common

• Hearing, vision, and speaking within normal ranges is essential for normal conversations, to receive ordinary information, and to prepare or inspect documents

• Good manual dexterity for the use of common office equipment such as computers, calculator, copiers, and fax machines

• Good reasoning ability is important, must be able to understand and utilize management reports, memos, and other documents to conduct business

• Primarily an office position.

WORK ENVIRONMENT:

This job is primarily performed indoors in a traditional office setting and occasionally remote.

Accounts payable clerks work in a variety of settings, including corporate offices, government agencies, and accounting firms. They typically work regular business hours, although they may occasionally work overtime to meet deadlines.

The work can be stressful at times, particularly during busy periods, such as the end of the fiscal year or when a company is undergoing an audit. Accounts payable clerks must be able to pay close attention to detail and maintain a high level of accuracy in their work.

The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required for the position. Employees will be required to follow any other job-related duties requested by their supervisor. All job requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, protected veteran status, disability status, age, sexual orientation, gender identity and expression, marital status, citizenship, HIV/AIDS status, or any other legally protected factor.

Job Type: Full-time

Pay: $23.00 - $28.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Work Location: In person

Salary : $23 - $28