Grants Manager

$81,096 to $99,600 per year. Starting salary may be between the minimum and maximum salary range provided, based on qualifications.

GENERAL PURPOSE OF POSITION

The Grants Manager oversees the services provided by contractors and grant recipients. The Grants Manager ensures all program activities are aligned with advocacy initiatives, strategic priorities, and directives of the Chief Executive Officer (“CEO”), the Chief Operating Officer (“COO”) and the Director, Community Engagement Division.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES

1. Operations

a. Collaborates with other Programs to identify funders that are aligned with OHA’s interests which might 1) provide matching and/or supplemental funding for grants and direct services contracts and/or 2) provide funding for OHA Programs to achieve strategic plan initiatives.

b. Prepares grant applications that meet the guidelines and criteria of funders.

c. Prepares guidelines for OHA’s grants and defines “scope of services” for OHA’s direct service contracts. Ensures well-coordinated development, release, and evaluation of grant and direct service contract proposals which respond to priorities set by the Executive Team, and which address identified gaps in services.

d. Develops communications, training sessions, technical assistance sessions, tools and templates to build capacity of potential grantees and contractors to deliver services in compliance with established guidelines and requirements.

e. Awards grants and contracts according to OHA’s established guidelines and requirements, all applicable legal requirements, and OHA’s strategic priorities, strategic results, values and principles. Ensures that Strategic Plan and Operational Plan performance measures are integrated into provider contracts.

f. Evaluates trends and project demands, and accurately plan the extent and timing of contracted services to eliminate unplanned expenditures.

g. Monitor and manage all contracts awarded according to OHA guidelines and requirements; ensure that all applicable documentation and reporting procedures are followed. Ensures that Strategic Plan and Operational Plan performance measures are integrated into provider contracts. Also manages or supports managing of grant reporting and monitoring for funding provided to OHA Programs.

h. Review contractor performance reports and contractors’ plans for improvement. Evaluates grantees’ and contractors’ performance and provides recommendations regarding contract modifications and renewals.

i. Provides service improvement consultations and technical assistance sessions to service provider contractors so they can improve services and achieve intended results for beneficiaries according to the performance measures in their contract.

j. Reviews and evaluates Grants Program policies and procedures to ensure efficiency and effectiveness.

k. Ensures that grant and contract award decisions align with OHA’s strategic priorities, strategic results, values and principles.

2. Fiscal Duties

a. Develops grant budget in collaboration with other OHA units. Reviews and manages grant budget, ensures that all expenditures comply with budgetary guidelines and constraints.

b. Prepares, completes, and submits financial reports.

c. Works closely with Financial Assets to manage grants budget and fiscal processes and requirements.

3. Management

a. Makes hiring and other personnel recommendations for the Program to the Director, Community Engagement Division.

b. Ensures that employees within the Program share information and insights, use collaboration as needed to explore issues and/or solve problems, and demonstrate shared responsibility for program performance. Takes whatever actions are required to positively replace behaviors and/or persons when necessary.

c. Performs supervisory tasks, such as leave time approvals, performance reviews, coaching, training, and related employment decisions for the Program.

d. Participates in training and development as needed. Responsible for training and supervising staff.

4. Fully supports in action, language, behavior and performance the priorities, decisions, and directives of the Director, Community Engagement Division, COO and/or the CEO.

5. Regular attendance on a daily basis is required for this position.

OTHER DUTIES / RESPONSIBILITIES

Performs other duties and responsibilities as assigned by the Director, Community Engagement Division, COO and/or the CEO.

MINIMUM QUALIFICATIONS

EDUCATION, TRAINING AND/OR EXPERIENCE

1. Graduation from an accredited four (4) year college or university.

2. Five (5) years of progressive program planning, and grant and contract management experience which involved gathering, evaluating, and analyzing facts and other pertinent information required to solve problems and/or to determine and recommend appropriate courses of action. Such experience must have demonstrated the ability to elicit information orally and in writing, apply problem solving methods and techniques, identify alternatives, use judgment in determining appropriate alternatives and prepare clear and concise written reports and recommendations for action.

3. Three (3) years of responsible experience in management and supervising others.

Knowledge, Skills and Abilities

1. Must have working knowledge of:

• Implementation, strategic planning, performance-based budgeting, performance-based contracting, performance reporting, evaluation and decision-making.
• A variety of writing styles.
• Hawaiian culture, values, community and issues.
• Service providers and other resources addressing legal representation, health, social, education, income assistance, and/or other individual and family needs for members of the Native Hawaiian community.

2. Must have demonstrated skills or ability to:

• Plan, organize, and execute a broad range of communication functions.
• Understand and interpret the views and policies of OHA, its Board, and its CEO.
• Work effectively in crisis situations.
• Respond to multiple concurrent demands.
• Speak simply and directly to individuals, groups, and the media in conveying information about OHA programs, activities and controversies.
• Interact with individuals and agencies to establish effective working relationships.
• Deal tactfully with others within and outside the agency in coordinating and executing communications functions.
• Work as a team member with line of business (LOB) managers and other

staff.

How To Apply

To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:

OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources

Or via email: careers@oha.org

Office of Hawaiian Affairs (OHA) employees must be permanent Hawaii residents. Out-of-state applicants who are offered employment with OHA will need to relocate to Hawaii and establish permanent residency.

An Equal Opportunity Employer

Job Type: Full-time

Pay: $81,096.00 - $99,600.00 per year

Benefits:

• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Work Location: In person

Salary : $81,096 - $99,600