What are the responsibilities and job description for the Contract and Grants Specialist position at University of Hawai'i?
Salary : See Position Description
Location : Honolulu, HI
Job Type : Full-Time Temporary
Job Number : 2025-00029
Department : University of Hawai'i at Manoa - College of Social Sciences - Social Science Research Institute
Opening Date : 01 / 15 / 2025
Closing Date : 2 / 5 / 2025 11 : 59 PM Hawaii
Position Number : : 0097310T
Description
Title : Contract and Grants Specialist
Position Number : 0097310T
Hiring Unit : C OF SOC SCI, SOCIAL SCI RES INST, SOCIAL SCI RES INST
Location : UH at Manoa
Date Posted : January 15, 2025
Closing Date : February 5, 2025
Band : A
Salary : salary schedules and placement information
Full Time / Part Time : Full-time
Month : 11-month
Temporary / Permanent : Temporary
Duties and Responsibilities
- Assists with grant development and support for faculty and principal investigators (PIs) for the College of Social Sciences (CSS).
- Assists with developing and submitting grant proposals to local, state, and federal agencies, foundations, and other funding sources.
- Assists with the management and coordination of the proposal preparation process, including but not limited to identifying and engaging sub-contractors and consultants, drafting budgets and budget justifications, drafting and securing letters of support, applying for Institutional Review Board (IRB) approval, arranging and coordinating project meetings, and completing other required documents.
- Develops and maintains networks and relationships with funding agencies, UH System offices, and other internal and external entities.
- Communicates with CSS faculty / PIs and UH Office of Research Services (ORS) to ensure compliance, resolve problems, and clarify policies and procedures.
- Keeps abreast of funding trends, policies, and guidelines; updates faculty / PIs on changes in federal, state, local, or university extramural rules and regulations.
- Assists with the interpretation of funding agency Requests for Applications (RFAs), identifies requirements, and makes recommendations to ensure compliant responses.
- Assists with the review of materials related to RFAs, other solicitation guidelines, and university policies to assure that technical (non-scientific) and accounting elements meet agency requirements, the budgets align with statements of work, the costs are allowable under the Office of Management and Budget's (OMB) Uniform Guidance and other applicable policies, and cost sharing commitments are attainable and have been approved by department heads and administrators.
- Assists with handling issues / problems between internal and external entities involved in the proposal development and submission process. Consults with lead Contract and Grants Specialist for complex or unique situations.
- Assists with the building and maintenance of library of resources on grants and contracts. Creates proposal development documents and establishes internal submission timelines to facilitate accuracy and timeliness of the proposal submission process and to meet university and agency deadlines.
- Assists with workshops and training on grant development for faculty, graduate students, staff, and administrators.
- Assists with generating reports for SSRI / college administration, including statistics on grant submittals and awards.
- Assists with post-award transactions, functions, and activities as needed.
- Other related duties as assigned.
- Denotes Essential Functions
Minimum Qualifications
Desirable Qualifications
To Apply :
Click on the "Apply" button on the top right corner of the screen to complete an application and attach required documents :
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Inquiries :
Candace Shimabuku; shinzato@hawaii.edu
EEO / AA, Clery Act, ADA
The University of Hawai'i is an and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran. For more information or inquiries regarding these policies, please refer to the following link :
Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at : , or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.
Accommodation Request : The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link :
