Contract and Grants Specialist - Readvertisement

Salary : See Position Description

Location : Honolulu, HI

Job Type : Full-Time Temporary

Job Number : 2025-00305

Department : University of Hawai'i at Manoa - John A. Burns School of Medicine

Division : Medicine Dean's Office

Opening Date : 03 / 06 / 2025

Closing Date : 3 / 20 / 2025 11 : 59 PM Hawaii

Position Number : : 0097192T

Description

READVERTISEMENT

Title : Contract and Grants Specialist

Position Number : 0097192T

Hiring Unit : C OF HLTH SCI & SW, SCH OF MED, MEDICINE DEANS OFF

Location : UH at Manoa

Date Posted : 3 / 6 / 2025

Closing Date : 3 / 20 / 2025 (11 : 59 PM HST)

Band : A

Salary : salary schedules and placement information

Additional Salary Information : PBA, minimum $4,307 / month

Full Time / Part Time : Full-time

Month : 11-month

Temporary / Permanent : Temporary

Other Conditions : Start of employment to begin approximately March 2025 or as mutually acceptable, subject to

position clearance; annually renewable depending on performance and availability of funds.

Duties and Responsibilities

• Assists the Research Program Administrator with the implementation of the grant objectives and overall program and fiscal management, which includes ordering research supplies, equipment, and other resources essential to the scientific productivity of the principal investigators (PI) and doing fiscal budgeting and forecasting for the Research Program Administrator. Serves as a point of contact and resource liaison with vendors, core leaders, and project PIs.
• Responsible for assisting Research Program Administrator with all issues related to human resources across all grant projects this position has purview over.
• Coordinates in-person meetings, web seminars, video conferences and teleconferences to support the cores and program needs.
• Assists the Research Program Administrator with preparing and presenting monthly and annual reports for PIs and non-competing and competing renewals of projects. Assists with completion of project tasks.
• Requires travel to three (3) day national meetings (usually in Washington D.C.) as required by the grant or contract once or twice yearly.

6.May serve as working supervisor for UH, University Health Partners or Research Corporation of the University of Hawaii staff.

7.Provides staff support in pre- and post-award grants management and general administrative and fiscal support.

8.Assists with proposal preparation, budget development, assembly of proposal packages, and electronic submission via the University's proposal submission software.

9.Works directly with PIs in coordination with JABSOM and UH System Offices in the timely routing of proposals to external funding agencies.

10.Interacts with departments within JABSOM, and UH Office of Research Services (ORS) to clarify policies and procedures.

11.Assists with preparation and submission of large proposals (multi-year, multi-investigator, and / or multi-entity).

12.Reviews materials related to RFA and other solicitation guidelines and University policies assuring that technical (non-scientific) and accounting elements meet agency requirements, budgets align with statements of work, and costs are allowable under the OMB Uniform Guidance and other applicable policies, and cost sharing commitments are attainable and have been approved by JABSOM department heads and administrators.

13.Works under time constraints and short deadlines.

14.Prepares and edits reports, agendas, letters, and complex documents such as quarterly reports that require specific formatting; and gather, interpret, and analyze information.

15.Provides fiscal support, including the preparation of purchase orders, requisitions, travel requests, and p-card reallocation. Review and ensure the appropriateness and correctness of travel documents and process for payment.

16.Reports to and works in conjunction with the Research Program Administrator.

17.Other duties as assigned.

Minimum Qualifications

1.Possession of a baccalaureate degree in Business Administration, Biomedical Science, or related field; and 1 year(s) of progressively responsible professional experience with responsibilities for research and office management; or any equivalent education / training or professional work experience which provides the required education, knowledge, skills and abilities as indicated.

2.Functional knowledge of principles, practices, and techniques in the area of research and / or office management demonstrated by knowledge, understanding and ability to apply concepts, terminology.

3.Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations, and systems associated with research and / or office management.

4.Demonstrated ability to recognize problems, identify possible causes and resolve the full range of problems that may commonly occur in the area of research and / or office management.

5.Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.

6.Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.

7.Demonstrated ability to operate a personal computer, apply word processing software, and spreadsheet software.

8.Ability to work effectively in a culturally sensitive manner with people from diverse cultural and socioeconomic backgrounds.

9.Proficient in computer and database applications, including Microsoft Outlook, Word, Excel, and REDCap.

10.Ability to compile and interpret data.

11.Able to lift up to fifteen (15) pounds independently or with assistance.

12.Ability to multi-task and assess situations to prioritize tasks based on importance and deadlines.

13.Demonstrated strong interpersonal skills.

14.Ability to travel to various geographical locations.

Desirable Qualifications

1.Familiarity with UH, RCUH, State, and Federal policies and procedures.

2.Work experience in a sponsored projects office or business office handling pre- and post-award functions for extramurally funded grants and contracts.

3.Work experience assisting with grant submissions to agencies such as the National Institutes of Health (NIH), biomedical, and allied health funding agencies.

4.Ability to create effective presentations that display data, events, and activities in a clear and succinct manner using a variety of media.

5.Experience using the Kuali Financial System (KFS), RCUH Financial and HR Systems, and myGRANT.

To Apply :

Click on the "Apply" button on the top right corner of the screen to complete an application and attach all the required

documents. Documents include :

1. Official transcripts (copies are accepted; however, original official transcripts will be required at the time of hire)

2. Cover letter explaining how you meet the minimum and desirable qualifications

3. Resume

4. Names and contact information of three (3) professional references

The application will be considered incomplete if materials are unreadable. Late or incomplete applications will not be

considered.

Note : If you have not applied for a position before using NEOGOV, you will need to create an account.

Inquiries : Susan Ordinado, ; (808) 692-1807

EEO, Clery Act, ADA

The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in

employment, including on the basis of veteran and disability status. For more information, visit :

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and

Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual

campus crime statistics for the University of Hawai'i may be viewed at : -

security / , or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative

Services Office.

In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority

consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT

vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of

their status.

Accommodation Request : The University of Hawai'i complies with the provisions of the Americans with Disabilities Act

ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should

contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-

by-case basis. For further information, please refer to the following

link :

Salary : $4,307