What are the responsibilities and job description for the Human Resources Assistant position at Office Solutions?
The Human Resources Assistant’s primary responsibilities include supporting the daily operations of the employees/company needs, providing administrative support to the HR department and to the Human Resources Director. This job requires in-person attendance.
Essential Job Duties include but are not limited to:
Human Resources
- Answers frequently asked questions from applicants and employees relative to Company policies, timesheets/paid time off, hiring processes, etc.
- Coordinates new hire orientations by developing agenda, conducts human resources session of orientation, collects new hire documentation, and ensures new hire questions are answered
- Assists with the 90-day and annual performance evaluation process for support staff
- Provides full lifecycle recruiting support for support staff, including job postings, sources candidates via resume submissions, schedules interviews, prepares offer letters, initiates and monitors background checks
- Coordinates and tracks mandatory training such as Harassment, Discrimination & Retaliation Prevention to ensure state compliance
- Assists with firm and HR initiatives including, but not limited to, company employee events
- Sets up and maintains confidential HR files
- Coordinates administrative overflow assistance as needed
Accounting/Payroll
- Reviews hourly timesheets for accuracy and compliance
- Assists HR Director with administrative tasks related to payroll
- Will learn the payroll function
Skills, Knowledge, and Abilities:
- Experience in an office environment, preferably in an administrative, HR, or recruiting role
- Excellent written, verbal, and listening communication skills
- Outstanding customer service and excellent verbal and written communication skills
- Ability to maintain confidentiality and handle confidential information appropriately
- Strong administrative, and organizational skills, consistent attention to detail, and accuracy
- Must be a team player, be flexible, and be a good listener with a high level of patience
- Ability to work in a fast-paced, deadline-oriented environment
- Ability to multi-task and prioritize workload
- Strong organizational and time management skills
- Strong knowledge of Word, Excel, PowerPoint, and Outlook
- Must be able to communicate effectively via emails, letters, and phone with all firm-wide employees in a professional and diplomatic manner
Qualifications/Requirements:
- Bachelor’s degree preferred
- At least one year of HR experience or heavy administrative experience preferred
Physical Demand:
Lifting up to 25 pounds; kneeling, bending, and lifting required. Typing/sitting at a desk for long durations at a time; filing, walking of company floors to attend to business matters in various departments.
About us
Office Solutions is the largest independent and trusted leader in office products and business interiors, proudly serving commercial clients across Southern California. We are committed to delivering personalized service and innovative solutions that helps businesses thrive.
Job Type: Full-time
Pay: $24.10 - $27.69 per hour, depending upon experience
Work Location: Yorba Linda, CA
This is an in-person position only
Benefits:
- 401(k)
- Medical Insurance
- Dental Insurance
- Vision
- Life
- Employee assistance program
- Voluntary 125 Cafeteria Flexible spending account
- Paid time off
Schedule:
- Day shift, 8 hours daily
- Monday to Friday
- Experience:
- Human Resources: 1 year (Preferred)
Work Location: In person
For consideration, please complete an online application (preferred over resumes), via email to hr@officesolutions.com.
If you are one of the selected candidates, you will be contacted for an interview.
Apply Today
Send your resume and a brief introduction with the subject line "Office Products Account Executive Application."
Office Solutions
Delivering Excellence in Southern California Since 1984
Job Type: Full-time
Pay: $24.10 - $27.69 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Vision insurance
Schedule:
- 8 hour shift
Ability to Commute:
- Yorba Linda, CA 92887 (Required)
Ability to Relocate:
- Yorba Linda, CA 92887: Relocate before starting work (Required)
Work Location: In person
Salary : $24 - $28