Administrative Paralegal

Job Description

Job Description

The Administrative Paralegal performs a variety of specialized administrative tasks and provides paralegal support to one or more timekeepers. Responsibilities include maintaining calendars, scheduling meetings, and proactively managing attorney assignments.

Responsibilities :

• Manage complex schedules for attorneys, including coordinating meetings, teleconferences, networking events, and court appearances.
• Oversee the new client / matter intake process, ensuring thorough and timely completion of all required documentation.
• Implement and maintain efficient systems for organizing and managing both paper and electronic client files, pleading binders, and case documents.
• Serve as a primary point of contact for clients, handling communications professionally via phone, email, and in-person interactions.
• Process and monitor financial documentation, including expense reports, credit card reconciliations, and reimbursement requests.
• Prepare, file, and serve court documents through various channels, including mail, electronic court e-filing systems, and PACER CM / ECF.
• Conduct thorough proofreading and review of motions, briefs, and other legal documents prior to submission to ensure accuracy and compliance with court requirements.
• Draft routine legal documents, including one-page motions, proposed orders, certificates of service, entries of appearance, transmittal affidavits, verifications to complaints, and professional correspondence.
• Maintain strict confidentiality of all client and case information, adhering to ethical standards and firm policies.
• Stay current with legal procedures, court rules, and filing requirements, adapting processes as necessary to ensure compliance.

Litigation-Specific Responsibilities :

Requirements :

Qualifying Experience :

Physical Requirements and Work Environment

Physical Requirements : Involves prolonged periods of sitting and computer use, as well as standing, walking, and using hands. Tasks require strong visual abilities and effective oral communication skills.

Work Environment : Typical office environment, the noise level in the work environment is usually moderate.

EEO Statement : We are an equal opportunity employer and do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, or any other legally protected status. We are committed to diversity and inclusion in our workforce.

Disclaimer : This job description is not a contract, and the firm reserves the right to modify duties and responsibilities as needed with or without notice.