Procurement Coordinator

Description

Position Summary

Reporting to the Plant Manager, the Procurement Coordinator is responsible for understanding, communicating and helping to implement sourcing strategies on a local level including new or changing items and services and onboarding new suppliers. The Procurement Coordinator will gather data and business requirements and convey the local requirements to transmit them to local Business Partners and sourcing teams for setting actions/strategies accordingly. They will work to liaise with the business unit stakeholders for assigned scope focused on functions, plants, and production sites in the business unit. The Procurement Coordinator will also be responsible for managing plant requirements and ensuring Purchase Orders are created and communicated to suppliers on a timely basis. The Procurement Coordinator will also provide administrative assistance to the members of the Operation Management staff.
The ideal candidate for the Procurement Coordinator position will support the category managers to achieve economic and vendor service level targets. They will ensure that the team is kept at the forefront of business needs and requirements and will advise and support all members of the procurement team.

They will be the point person of contact for vendors and employees and must provide excellent customer service in a friendly and professional manner. Duties include purchasing, accounts payable review, and administrative support.

Position Responsibilities

• Provide the Procurement Category Manager with information and requirements gathered through the daily business and report to him/her on a regular basis.
• Proactively understand the business needs and requirements within the assigned scope for functional and plant level requirements.
• Perform data retrieval, analysis, and representation required.
• Process Procure to Pay (PTP) queries as required.
• Interface with local suppliers to help with any supplier development or supplier switch out activities as directed by the category and sourcing teams.
• Provide information support for the Procurement Ensure Supply process, e.g. Prioritize the list of materials for risk analysis, input for criteria for risk analysis, etc.
• Interpret, forecast, and report on crop changes and customers’ trends to ensure materials and services are purchased at the most competitive price and delivered on time for production.
• Create Purchase Orders based on plant requirements and communicate to the suppliers in a timely manner.
• Meets and directs employees and visitors to appropriate associates.
• Responsible for maintaining the reception area and ensuring proper procedures are followed.
• Primary telephone coverage.
• Monitors front gate and grants access to visitors as necessary.
• Maintains accounts payable filing system and other general office filing.
• Provides general office support including the maintenance of office equipment including copier/fax, telephone; pick-up and processing of mail distribution and coordinates package shipments (UPS/Fed Ex).
• Monitors, orders, receives, and stocks office supplies.
• Invoice preparation and auditing for signatures, PO numbers, account codes as needed
• Ensure all on site vendors have appropriate COIs on file.
• Contact vendors as required to place orders, coordinate returns, invoice issues, etc.
• Assists management staff with other related clerical duties such as photocopying, faxing, filing, ordering, laminating, data entry, etc.
• Maintains security badge and locker inventory Perform other duties as assigned.

Position Requirements

• High School diploma is required, Associate or Bachelor’s degree in Business administration, accounting or related area strongly preferred, 3-5 years’ experience in procurement support and/or Accounts Payable is strongly preferred.
• 3-5 years computerized office administration experience required.
• SAP or similar ERP system experience helpful. Must be proficient with Microsoft Suite products, including but not limited to: Excel Word, and PowerPoint.
• Ability to be organized, manage and prioritize multiple tasks and projects simultaneously is required.
• Proven ability to communicate effectively, both verbal and written, is required. Ability to communicate with all levels across the organization will be required.
• Ability to work in a fast-paced, rapidly changing, and regulated environment is required.
• Ability to work independently to understand current inventory, production schedule, and translate them into purchase order requirements.
• Ability to work collaboratively and support multiple sourcing initiatives is required.
• Ability to develop processes and/or to identify continuous improvement is required.
• Must be able to problem solve and handle multiple tasks effectively.
• Exceptional typing and 10-key skills.
• Bi-Lingual (Spanish) preferred.
• Reporting Skills, Administrative Writing Skills, Managing Processes, Organization Skills, Analyzing Information, Professionalism, Problem Solving, Supply Management, Inventory Control, Verbal Communication, must be able to maintain confidentiality.
• Daily and punctual attendance is an essential function of this position.

Note: This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.
ofi provides equality of opportunity for all persons with respect to hiring without discrimination on the grounds of race, color, religion, national origin, sex, pregnancy, age, disability, veteran status, or sexual orientation. All employment will be decided on the basis of qualifications, merit and business need. If you need assistance or an accommodation due to a disability, you may contact us for support at: US-Talent.Acquisition@ofi.com.
At ofi, we celebrate our diversity. Olam Americas Inc. is proud to be an equal opportunity workplace.