What are the responsibilities and job description for the Legal Assistant/Receptionist position at Ogle County?
Position Summary:
The Office of Ogle County State's Attorney seeks a dedicated, detail-oriented Legal Assistant/Receptionist to provide critical administrative support within a fast-paced legal environment. This role is essential in facilitating the smooth operation of the State's Attorney's Office by handling legal documentation, coordinating with law enforcement agencies, and managing sensitive case information. The ideal candidate will bring a strong administrative background, knowledge of legal processes, and an ability to manage multiple responsibilities efficiently.
Key Responsibilities:
- Communication: Serve as the primary point of contact, answering and directing incoming calls professionally and responding to inquiries.
- Administrative and Legal Support: Provide comprehensive support to attorneys by drafting, and organizing discovery materials, legal documents, and case evidence to maintain accessible, accurate case files.
- Case Preparation: Locate, compile, and organize case-relevant information, ensuring all necessary materials are available and organized for attorney review.
- Scheduling and Deadlines: Track court dates and deadlines ensuring timely case progression.
- File Management: Maintain an organized filing system, including digital and hardcopy case files, to streamline access to essential information.
- Additional Tasks: Perform other duties as assigned to support the legal team and office operations.
Skills and Qualifications Required:
- Familiarity with legal terminology, procedures, and court protocols is strongly preferred.
- Office Proficiency: Proficient in Microsoft Office Suite, including Word, Excel, and Outlook; comfortable with computer-based document management systems.
- Strong organizational skills with a keen attention to detail and the ability to prioritize and manage multiple tasks effectively.
- Excellent verbal and written communication skills in English; able to convey information clearly and professionally.
- Ability to work efficiently under pressure, adapt to changing needs, and maintain composure in a dynamic legal setting.
Physical Requirements:
- Prolonged periods of sitting at a desk and working on a computer.
- Must be able to lift up to 25 pounds at times.
Salary : $33,000 - $36,000