Senior Executive Staff Assistant

This role will administer with minimum guidance the activities of the Senior Vice President of Capital Projects and Technical Services and other departmental staff with the highest level of accuracy. This individual will interact with a variety of individuals across levels to include the Board of Directors, Executive Team, Managers, and others, as appropriate. This position will handle a high volume of confidential information. This individual will operate with latitude for independent judgment and initiative. They will also analyze office procedures and develop/implement plans to improve efficiency.

Selling Points:

• Fast-paced environment: Thrive in a dynamic and exciting workplace.
• Growth and scaling: Be part of a firm in a high growth mode, with the department involved in the expansion.
• Collaboration: Partner closely with Plant Operations on critical projects
• Autonomy: Enjoy a high degree of independence
• Career growth: Working cross-functionally, professional development and mission critical work.

Job Duties:

• Provides confidential administrative functions for the Senior Vice President ensuring high level of accuracy. Coordinates Senior Vice President's calendar; arranges appointments; screens and places calls; screens and prioritizes internal and external correspondence; and provides follow-up on inquiries.
• Manages the daily work schedule, including prioritizing and scheduling calendars, and assigns and schedules items requiring action by the Senior Vice President and respective departmental managers and staff. Arranges air travel, hotel, and ground transportation logistics. Coordinates internal and external meetings as required.
• Provides administrative functions for other associates in department.
• Assists with creating, reviewing, and processing Payment Request and Task Releases in Maximo.
• Develops requested spreadsheets and conducts research and data gathering, as necessary.
• Assists the Senior Vice President in tracking action items assigned by the COO or those self-imposed to ensure proper closure.
• Implements special projects as directed while working with other executive staff assistants to ensures that all administrative duties are performed in accordance with corporate policies and procedures.
• All other duties as requested by Senior Vice President

Required Qualifications:

Education: Associate Business Degree, Secretarial Degree, or Certified Professional Secretary (CPS) rating

Experience: Eight years' experience in administrative support to an Executive level position plus experience in supervision of employees and a general knowledge of management.

Specialized Skills:

Ability to handle confidential information with discretion; strong people skills, strong written and verbal communication skills, strong organization and time management skills; ability to take and transcribe dictation; computer proficiency in MS Word, PowerPoint, and Excel. Familiarity with Visio is preferred. Must have good analytical skills for preparing reports, budgets, and special projects; knowledge of other general office equipment; and strong knowledge of Corporate Policies and Procedures.

Licenses, Registrations, and/or Certifications: Certified Professional Secretary (CPS) rating is desired.

Travel: Minimal

Salary : $60,000 - $76,000