What are the responsibilities and job description for the Legislative Aide (Republican Caucus) position at Ohio Department of Commerce?
Summary of Position : Provides office support for a representative. Provides scheduling, mail and telephone handling and file maintenance services and handles constituent inquiries. May draft legislation. Tracks progress of legislation for representative.
Essential functions include :
1. Manages the daily operations of the district office at the Riffe Center
2. Answers and screens telephone calls to the district office at the Riffe Center
3. Staffs member for committee, session, and legislative meetings at the Riffe Center and the Statehouse
4. Prepares documents and copies materials for member and constituents for legislative meetings
5. Organizes and plans meetings and attends with member when needed
6. Greets visitors in the Riffe lobby on behalf of the member and escorts them to the members office
7. Opens, sorts and responds to district mail delivered to the House and coordinates outgoing mailings
8. Drafts various writing assignments on behalf of the representative (e.g., letters, speeches, press releases, general correspondence)
9. Organizes and maintains files, both electronic and paper, per the record retention schedule
10. Takes notes of meetings, prepares minutes and writes reports
11. Handles constituent information requests and constituent problems with state and local officials and employees and tracks them in the CMS database
12. Schedules member and makes travel arrangements
13. Processes commendations in coordination with LSC, retrieves them from the Clerk's Office at the Statehouse and mails them through the House mailroom at the Riffe Center
14. Assists with legislative research, coordinates the drafting of bills with LSC and tracks legislation sponsored by or of interest to the member
15. Serves as a contact between his / her assigned member and caucus policy and communication staff
16. Assists with constituent outreach to the member's district, including traveling to the member's district
17. Completes other duties as assigned
The Ohio House of Representatives is an equal opportunity employer.
Qualifications
Knowledge Skills and Abilities :
- Interacts professionally with members, peers, constituents and the general public
- Maintains a professional demeanor in any and all circumstances
- Understands legislative process and terminology
- Tactfully handles sensitive issues and maintain confidentially
- Understands state government
- Communicates effectively both orally and in writing
- Multitasks and prioritize work to meet deadlines
- Understands supervisory / management concepts and principles
- Travels
- Experience with Microsoft Office
Preferred Qualifications
Benefits
We provide a variety of quality, competitive benefits to eligible full-time and part-time employees. Our benefits package includes :
Medical Coverage
Dental, Vision and Basic Life Insurance
Time Away From Work and Work / Life Balance
Ohio Public Employees Retirement System
Downtown Parking
Childbirth / Adoption leave
Deferred Compensation
