Executive Assistant

Your Story. Our Mission. A Perfect Match!

You have a place at OhioGuidestone, the state's leader in behavioral health! OhioGuidestone is the state’s leader in community behavioral health care, serving around 26,000 Ohioans each year. We focus on the needs of the whole person by providing telehealth and in-person prevention services, as well as mental health and substance use treatment. As we help people navigate the most difficult times in their lives—with compassion and respect—we ultimately empower them to take steps towards a healthier future.

Location: Berea OH

Role: Executive Assistant

Essential Functions:

• Demonstrate the values and guiding principles of OhioGuidestone every day, performing with the highest standards of excellence, integrity and ethics.
• Provide administrative support to CEO and executive team members including, but not limited to: processing incoming and outgoing communication (i.e. phone, email, letters); managing calendars; scheduling meetings; producing required correspondence, reports, spreadsheets, meeting minutes, and all other related documents.
• Plan and coordinate travel logistics, including flights, accommodations, and transportation for executive team.
• Build relationships with and support board members as necessary to ensure effective agency-wide interactions.
• Prepare for executive team meetings by sending invitations, organizing agendas, and ensuring all necessary materials are available.
• Take detailed meeting minutes for executive team and Board meetings and ensure they are distributed to the appropriate parties in a timely manner.
• Follow up on action items from meetings to ensure completion and accountability.
• Schedule and coordinate Board of Directors/Committee meetings, including virtual and in-person logistics; collect, assemble, and distribute meeting materials to necessary parties in advance, ensuring all information is accurate and up to date.
• Manage materials and communication that is facilitated through Board of Director portal.
• In conjunction with legal and compliance departments, ensure that corporate governance requirements are met, including the filing and management of board resolutions and other documents.
• Prepare and process expense reports as requested, ensuring timely submission and compliance with company policies.
• Assist in managing or coordinating special projects or departmental initiatives, as requested by the executive.
• Assist in planning and coordinating events, conferences, and meetings, both internal and external.
• Maintain inventory of needed office supplies, placing orders, organization of supply area.
• Ensure appropriate maintenance of office equipment when necessary.
• Ensure confidentiality and proper handling of sensitive information.
• Exhibit positivity, flexibility and a willingness to take on new responsibilities as requested or required.
• Demonstrate positive leadership, promote a team-based work environment and present the agency in the most positive light with all internal and external contacts.

Education & Experience:

• Bachelor’s degree or equivalent work experience preferred.
• 5 years of experience in an administrative or executive support role, with at least 1-2 years of experience managing board meetings and corporate governance.

Qualifications:

• Mission driven; strong desire to make an impact.
• Effective interpersonal skills; able to speak effectively with individuals and/or groups of people
• Ability to customarily and regularly exercise discretion and good professional judgment
• Flexible; able to work days, evenings, and/or weekends, as desired to meet the needs of CEO and executive team.
• Strong organizational skills; able to handle multiple priorities with strict attention to detail and perform work independently.
• Effective computer literacy skills, including Windows applications and Microsoft Office Suite, etc.
• Possess a valid Ohio Driver’s License with a safe driving record and valid insurance.
• Successfully meet pre-employment drug screen and background requirements.

Benefits include:

• Competitive medical benefits including a zero-cost monthly premium option for employee or employee children!
• Free CEU trainings
• 10 paid holidays; three are exchangeable
• Flexible work schedules to support work/life balance
• Flexible work opportunities to support varying career paths, job roles, intern to hire, and locations
• 401(k) with employer match option
• Employment Assistance Program (EAP)
• Mileage reimbursement
• Recognition and rewards

We believe that fostering a workforce that reflects diverse backgrounds, experiences, and perspectives strengthens our organization. Embracing diversity not only promotes a culture of respect and belonging, but it also enhances creativity, innovation, and problem-solving, ultimately contributing to our collective success.

At OhioGuidestone we care about the health and safety of our employees. OhioGuidestone requires applicants to complete a pre-employment screening process upon receipt of an offer of employment. We require and cover the cost of fingerprint background screening, physical, Tuberculosis test, and drug screen after an employment offer is made. Any employment offer is contingent upon receipt of all satisfactory pre-employment screenings.