What are the responsibilities and job description for the Project Administrator position at OHLA USA?
Overview
Who is OHLA USA?
We are a company who believes in building a better, safer, more sustainable world for generations to come. We are committed to making a difference within our communities, who depend on the safety and reliability of the structures we build and is possible with our main asset, our people!
OHLA USA brings together the construction industry's most diverse talent who thrive in a collaborative work environment and appreciate challenges and opportunities.
We currently have an opportunity for a Project Administrator in Boston, MA.
Responsibilities
OHLA ADA Message: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee will require the ability to freely access all points of a construction site in wide-ranging climates and environments. The employee is occasionally exposed to fumes or airborne particles; toxic or caustic chemicals; Employee is frequently exposed to outside weather conditions. The noise level in the work environment is usually loud noise.
OHLA EEO Message: OHLA USA and its affiliates are an equal opportunity employer, and all qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, gender identity, veteran status, disability, or any other protected class. VEVRRA Federal Contractor
OHLA USA and its subsidiaries (“OHLA”) shall not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to OHLA or an employee of OHLA, by mail, electronically, or otherwise will be considered OHLA property. OHLA will not pay a fee for any placement resulting from the receipt of an unsolicited resume. OHLA will consider any candidate for whom an Agency has submitted an unsolicited resume to have been referred to by the Agency free of any charges or fees. OHLA Human Resources is the only authorized representative of OHLA to execute any agreements with search firms or staffing agencies. As a condition for payment, a Vendor shall have OHLA USA Inc.’s Personnel Agreement and a Job Order signed by an authorized OHLA HR representative. Verbal or written communications from any employee of OHLA and its subsidiaries shall not be considered binding obligations. All resumes, whether unsolicited or solicited, shall be the property of OHLA.
Minimum Salary
USD $55,000.00/Yr.
Maximum Salary
USD $65,000.00/Yr.
Who is OHLA USA?
We are a company who believes in building a better, safer, more sustainable world for generations to come. We are committed to making a difference within our communities, who depend on the safety and reliability of the structures we build and is possible with our main asset, our people!
OHLA USA brings together the construction industry's most diverse talent who thrive in a collaborative work environment and appreciate challenges and opportunities.
We currently have an opportunity for a Project Administrator in Boston, MA.
Responsibilities
- Execute clerical and general office duties such as setting up filing systems, data entry, typing, copying, ordering office supplies, and other administrative tasks for special projects as requested (water delivery tracking, mailing, FedEx, etc.)
- Provide service-oriented support to assist the Project Manager in managing administrative aspects of projects.
- Coordinates with other departments, vendors, suppliers, and client staff as needed
- Prepares documents, files, reports as needed
- Payroll time entry, review for all union employees
- New hire document review, entry for all union employees
- EEO reporting of minority/female work hours
- Certified Payroll report submission for both OHLA USA and subcontractors
- Invoice delivery ticket matching
- Credit app submissions for vendors we use on the project (if new)
- Purchase Order/Change Order creation
- Check requests outside of typical check runs
- Subcontractor Approval submissions to Owners
- Assist PM with pay estimates from Owners as it relates to calculating subcontractors’ payments
- Office supply ordering for the field office and Owner field office for the project
- High School Diploma required
- 2 years of administrative support experience, preferably in engineering or construction
- Requires excellent communication and interpersonal skills, including verbal and written communication
- Attention to detail and excellent follow-through skills are essential
- Exhibit discretion and ability to safeguard sensitive and confidential information
- Intermediate computer skills utilizing, Excel, Word, PowerPoint, Outlook
- Ability to prioritize and handle multiple assignments simultaneously is critical
- Bilingual in Spanish preferred
- Industry knowledge and experience working with various Owner web applications such as Capture, E-builder, LCPtracker, B2G, C2, iCx a plus!
- Medical, Dental, & Vision Insurance
- Short- and Long-Term Disability & Life Insurance
- 401(k) retirement plan with employer matching
- Tuition Reimbursement after 1 year of employment
- Personal Time Off Program (PTO)
- Engaging work environment
- And much more!!
OHLA ADA Message: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee will require the ability to freely access all points of a construction site in wide-ranging climates and environments. The employee is occasionally exposed to fumes or airborne particles; toxic or caustic chemicals; Employee is frequently exposed to outside weather conditions. The noise level in the work environment is usually loud noise.
OHLA EEO Message: OHLA USA and its affiliates are an equal opportunity employer, and all qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, gender identity, veteran status, disability, or any other protected class. VEVRRA Federal Contractor
OHLA USA and its subsidiaries (“OHLA”) shall not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to OHLA or an employee of OHLA, by mail, electronically, or otherwise will be considered OHLA property. OHLA will not pay a fee for any placement resulting from the receipt of an unsolicited resume. OHLA will consider any candidate for whom an Agency has submitted an unsolicited resume to have been referred to by the Agency free of any charges or fees. OHLA Human Resources is the only authorized representative of OHLA to execute any agreements with search firms or staffing agencies. As a condition for payment, a Vendor shall have OHLA USA Inc.’s Personnel Agreement and a Job Order signed by an authorized OHLA HR representative. Verbal or written communications from any employee of OHLA and its subsidiaries shall not be considered binding obligations. All resumes, whether unsolicited or solicited, shall be the property of OHLA.
Minimum Salary
USD $55,000.00/Yr.
Maximum Salary
USD $65,000.00/Yr.
Salary : $55,000 - $65,000
