What are the responsibilities and job description for the Operations Specialist for Occupational Therapy position at Oklahoma Baptist University?
About the Opportunity
We are excited to offer an Operations Specialist position in our speech language pathology and occupational therapy programs at Oklahoma Baptist University. The successful candidate will have a strong background in education and healthcare, excellent communication skills, and the ability to work collaboratively with faculty and staff.
This is an exciting opportunity to join a dynamic team and contribute to the growth and success of our programs. As an Operations Specialist, you will be responsible for coordinating administrative and support functions within the programs, including accreditation, curriculum development, and student support.
Key Responsibilities:
- Coordinate accreditation application process, including project management and tracking of tasks and deadlines.
- Prepare detailed reports and maintain a repository of accreditation application materials.
- Collaborate with Directors of Assessment on creation and dissemination of program surveys and other data instruments.
- Create visual representations of data for accreditation purposes.
- Manage administration of digital platforms, including coordination with EIM and program faculty and staff.
- Develop an efficient virtual office workflow using project management skills and collaboration tools.
- Support faculty with technology training and online curriculum development.
- Organize and coordinate creation of video tutorials and guides for common tech issues and software navigation.
- Assist in identifying and reaching out to potential clinical sites and preceptors.
- Manage communication plan, documentation, and files related to preceptors.
- Coordinate incentive programs to improve clinical preceptor recruitment and retention.
- Communicate with clinical preceptors regarding program-specific learning outcomes and academic requirements for clinical rotations.
- Coordinate administration and review of required evaluation forms linked to each clinical rotation.
- Assist with Canvas course development and course material management.
Requirements:
- High school diploma or equivalent.
- Strong computer skills and adaptability in learning new software and online platforms.
- Excellent verbal and written communication skills, including the ability to build successful relationships with students and faculty.
- Strong interpersonal skills with students, program faculty and staff, and clinical staff.
- Excellent critical thinking, conflict resolution, and decision-making skills.
- Superior organization skills.
- Ability to confidently interact as a leader, team member, and collaborative contributor with other departments.
- Ability to manage multiple tasks and priorities and successfully meet deadlines.
- Ability to handle sensitive information in a confidential manner.
- No experience required.
- Must be comfortable with Microsoft Office.
- Remote 1.0 FTE staff position.
- Must be able to work at a computer for extended periods of time.
- Some on-campus presence is required, especially during intensive on-campus components of the program and to meet leadership expectations.
