SUMMARY :
This evolving position is located in the Administrative Services Division with the Oklahoma City-County Health Department (OCCHD) and will report to the Chief Human Resources Officer (CHRO). The employee is responsible for the daily functions of the Human Resources Department including preparing and maintaining employment records related to events, such as hiring, termination, leaves, transfers, or promotions, using human resources management system software, administering pay, facilitation of employee training as assigned, enforcing company policies and procedures and other Human Resources duties as assigned by the CHRO.
PRINCIPLE DUTIES AND RESPONSIBILITIES :
This is a summary of the duties and responsibilities commonly found within this classification. All employees must maintain a commitment to the OCCHD’s mission, vision, and strategic goals. This summary is not meant to be all-inclusive, thus, other related activities or tasks may be assigned.
The position functions at the entry level (Tier 1) as defined by the Council on Linkages Core Competencies for Public Health Professionals with a primary focus on the following Domains :
- Communication Skills
- Health Equity Skills
- Data Analytics and Assessment Skills
ESSENTIAL JOB FUNCTIONS :
Assist with design and implementation of overall recruiting strategy.Prepare recruitment materials and post jobs to appropriate job boards / newspapers / colleges, etc.Maintains the online application software.Consult with supervisors and CHRO to identify hiring needs.Reviewing and screening job applicant’s resumes and determining which applicants meet the job vacancy’s qualifications and requirements.Responding to questions concerning the recruitment and selection process, from internal and external applicants and supervisors.Assists with onboarding of new employees to become fully integrated.Assists with bi-monthly new employee orientation.Provide support and mentoring for new employees while conducting a 90-day evaluation and identifying sections where improvements are needed.Provides analytical and documented recruiting reports to CHRO.Assists with maintaining OCCHD’s affirmative action plan.Conducts special projects as assigned by CHRO and Executive Team.Assists with development of curriculum for OCCHD for orientation and in-job training.Maintain learning module system and make appropriate changes to curriculum with approval from CHRO.Monitor and ensure employees complete the required annual training.Assists with reviewing and tracking professional licensures for all employees.Conducts background checks for applicants, volunteers and employees as required.Performs routine tasks required to administer human resource programs including but not limited to compensation, leave, disciplinary matters, performance management, training and development.Assists with documentation of employee disciplinary concerns, terminations, and investigations.Maintains compliance with federal, state and local employment law posters.Maintains knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management and employment law.Operating a personal computer to generate documents and reports.Driving to off-site locations to perform job duties as needed.Completes required training in support of the duties and responsibilities of this position.At the direction of OCCHD Chief Executive Officer and Chief Health Officer or designee, the incumbent will be assigned a variety of specific job duties and responsibilities as a member of the OCCHD Emergency Preparedness and Response Program Team (i.e., Bioterrorism Response Program). Also, as a member of the Emergency Preparedness and Response Program Team, the employee is required to complete all necessary emergency responder training and may be designated as a member of the first-responder team.In accordance with our designation of a PHAB Accredited health department and explicit commitment to a culture of continuous quality improvement, employees will receive Quality Improvement (QI) training deemed necessary by their supervisor.QUALIFICATIONS / REQUIREMENTS :
Bachelor's degree in Human Resources, Psychology, or related field required plus three years related experience requiredMaster’s degree plus two years of experience requiredValid Oklahoma driver license requiredSKILLS AND ABILITIES :
Skill in using a personal computerSkill in accurately recording informationSkill in oral and written communicationKnowledge of human resources-related practices and procedures requiredAbility and willingness to maintain confidentialityAbility and willingness to communicate with persons from diverse backgrounds both orally and in writing using tact and diplomacyAbility and willingness to follow established policies and proceduresAbility and willingness to develop and maintain effective working relationshipsAbility and willingness to follow safe working practices and proceduresAbility and willingness to assume responsibility for work productWORKING CONDITIONS :
Primarily indoors in climate-controlled buildingNo smoking or use of non-smoking tobacco products is allowed at any time while conducting OCCHD business or in OCCHD vehiclesNo use of cell phones or the use of electronic wireless communications devices used to write, send, or read a text-based communication while driving a motor vehicle on OCCHD businessSubject to driving to off-site locations in varied weatherPeriodically exposed to glare from computer monitorOSHA category : performs tasks that involve no exposure to blood, body fluids, or tissuesPHYSICAL REQUIREMENTS :
Arm / hand steadiness and digital dexterity enough to operate a keyboard and perform other essential functions of the jobVision enough to read hand- or machine-generated text, instructions, documents, etc.Speech and hearing, enough to communicate face-to-face and via telephoneFlexibility and coordination, enough to operate a motor vehicle as neededFlexibility and coordination enough to bend, stoop, stand, crouch, and walk to perform tasks such as filing and retrieving documents, files and reportsStrength enough to lift and move supplies and equipment weighing up to 35 poundsWORKING RELATIONSHIPS :
This position requires frequent contact with various personnel to give and receive information. The incumbent interacts with a broad spectrum of socio-economic groups. Tact and diplomacy are required in the performance of duties. The employee may be required to deal with temperamental people on occasion.
SUPERVISION GIVEN AND RECEIVED / ACCOUNTABILITY :
The employee performs the job duties under the direction of the immediate supervisor. Work product is subject to both specific and general review. Although this position has no direct accountability for any money or materials, the employee may make recommendations which result in the expenditure of significant funds.
CONDITIONAL :
Employees who fall into the following categories are in conditional employment positions : a) Chief Executive Officer and Chief Health Officer; b) Senior Executive Team, Executive Team and Leadership Team employees who serve at the pleasure of the OCCHD Chief Executive Officer and Chief Health Officer; c) certain other OCCHD employees whose salaries, benefits, and / or overhead are based on available funds such as, but not limited to, revenue generating contracts, grants, or fee-for-service revenue. In other words, this means that if the funding or the program is terminated, cancelled, or non-renewed, your employment terminates automatically. This position is conditional.
OTHER DUTIES AND RESPONSIBILITIES :
Must have an operating vehicle available for use when field duties are requiredWill be compliant on recommended immunizations required by the CDC as a healthcare worker and as defined within the scope of Emergency Response within 30 days of hire. Exceptions accepted with documented medical or religious accommodation. OCCHD will provide vaccinations at no charge to employees.May be required to work outside of regular business hours or assigned shift hours due to job responsibilitiesBENEFITS :
As an employee of the Oklahoma City-County Health Department, you will enjoy comprehensive benefits which consists of :15 days per year of annual leave15 days per year of sick leave15 paid holidays annuallyA comprehensive health insurance package – medical, dental, vision, life insurance, dependent life insurance, and flexible medical spending accountA generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents.Retirement plans : Defined Contribution Plan and 457 Deferred Compensation PlanInterested candidates should apply online at www.occhd.org . Select Careers at the top of the web page, select Current Jobs, select the position you are applying for, and select “apply”. You will be directed to our Career Center. Get started by uploading your resume with your profile. Otherwise, click “skip” to continue. The first step is to register with the Career Center, again you will click on apply for an active position. You may search for open positions by name or select “show all positions.” You may select “view” to read the details regarding the position. Again, you will click on “apply now”. You will be directed to the second step of the application process. Please complete the entire application. Do not substitute a resume for your employment history. You may attach a cover letter, resume, and an official transcript, if applicable. You will save and complete your application. You will be directed to the final step of answering job specific questions, if applicable. Once you have finished the process, you should receive a message stating, "Successfully applied". You will also receive an email stating your application has been received for the position you selected. If you do not receive this message, then there has been a step not completed. You will need to review your record. The position will be open for 30 days or until filled. Please be advised that applications will periodically be considered, as such this position could be filled any time before the closing date.
Successful candidate subject to background check, reference verification and drug screening.
AA / EOE
Salary : $58,608
