Administrative Assistant III

About the Position: The Administrative Assistant III plays a crucial role in supporting the efficient operation of the organization by overseeing fleet coordination, managing invoices, handling purchasing tasks, and processing purchase order (PO) requests. This position requires a detail-oriented individual with excellent organizational and multitasking skills, as well as strong communication abilities to effectively interact with internal and external stakeholders.
In addition to these responsibilities, the Administrative Assistant III will also be responsible for:

• Training Presentations at Facilities:
  • Assisting in conducting ALICE training.
  • Assisting in conducting Defensive Driver training.
• Workers’ Compensation:
  • Supervising light-duty workers from OCCIC/OCRU at the central office.
  • Creating and distributing monthly workers' compensation reports to facilities.
  • Researching workers' compensation statutes to assist with claim investigations and handling processes.
  • Assisting in analyzing workers' compensation data to reduce the overall number of claims.
• Fleet Utilization:
  • Creating weekly fleet utilization reports and dashboards for facility distribution.
  • Notifying facilities and drivers of unsafe behaviors.
  • Notifying facilities when AVLs are not reporting and following up until the issue is resolved.
• Tort Liability:
  • Researching the Governmental Tort Claims Act (GTCA) to assist with compliance and liability concerns.
• Safety:
  • Assisting in conducting health and safety site inspections at facilities and reporting mitigation recommendations.

This role requires a proactive and adaptable individual who can effectively manage multiple priorities while ensuring compliance with policies and regulations.

Job Type/Salary:

• Application period: 02/24/25 -02/28/25
• Full-time
• Vacancies: 1
• Annual Salary is $43,750.00
• Primary Working Hours are M-F; 8-5
• FLSA Status: Non-Exempt

Minimum Qualifications and Experience:
Education and Experience requirements at this level consist of a bachelor’s degree plus two years of technical clerical, secretarial, or general office work, or an equivalent combination of education and experience.

Special Requirements:

• Applicants must be willing and able to fulfill any job-related travel normally associated with this position and as such have a valid driver’s license

Benefit Highlights:
ODMHSAS is proud to provide a comprehensive benefits package designed to support our employees and their dependents. Our benefits include:

• Generous state paid benefit allowance to help cover insurance premiums
• A wide choice of health insurance plans with no pre-existing condition exclusions or limitations
• Flexible spending accounts for health care expenses or dependent care
• Employee assistance programs and health and fitness programs
• 11 paid holidays
• 15 days of vacation and 15 days of sick leave the first year
• Retirement Savings Plan with a generous match
• Longevity Bonus for years of service
• Training opportunities for CEU requirements

About us: The Oklahoma Department of Mental Health and Substance Abuse Services (ODMHSAS) is the state’s safety net mental health and substance use treatment services system. The department's core mission is to provide prevention and treatment services for Oklahomans who are indigent and without a means to pay. To address those needs, ODMHSAS has multiple state-operated facilities across Oklahoma that target different populations

PIN:0032
JR:42394

Reasonable accommodation to individuals with disabilities may be provided upon request.

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