What are the responsibilities and job description for the OneNet Accounts Payable Specialist II position at Oklahoma State Regents For Higher Education?
Responsible for processing and properly maintaining accounts payable information.
Responsibilities and Duties
- Code invoices and travel claims with correct codes conforming to standard procedures to ensure proper entry into the financial system. Handles all vendor correspondence via phone or email.
- Investigate and resolve problems associated with processing of invoices.
- File, maintain, and distribute accounting documents records, and reports.
- Assist with monthly status reports and monthly closings.
- Reconcile various accounts by identifying posting errors through application of appropriate accounting standards.
- Prepare and process batch check run. Receive, research and resolve a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons.
- Performs other duties as required to support Accounting Department.
- Work with vendors to resolve past due invoices.
- Other similar duties as assigned
High school diploma or GED required and three (3) years of accounts payable, general accounting experience or in a related field; or an equivalent combination of education and experience, substituting one year of education for each year of the required experience. Experience with data processing and spreadsheets required. Excellent verbal and written communication skills. Must have the ability to handle multiple tasks in a fast paced environment and work well with others. Must be reliable and have a good attendance record.
Preferred Qualifications
Associate degree preferred. Microsoft Word and Excel experience preferred.
Supervision
The employee performs work under the supervision of the Accounts Payable Supervisor.
Work Hours Agency offices are open to the public from 8 A.M. to 5 P.M. Monday through Friday. These are the normal office hours for Agency employees. Physical Demands
Ability to sit and stand for extended periods of time. Exhibit manual dexterity and hand-eye coordination to operate a computer, keyboard, photocopier, telephone, calculator and other office equipment. Ability to see and read a computer screen and printed material with or without vision aids. Ability to hear and understand speech at normal levels, with or without aids. Ability to communicate clearly. Physical ability to lift up to 25 pounds, to bend, stoop, climb stairs, walk and reach. Must use the proper manual handling equipment including but not limited to dollies, carts and lift team members. Duties are normally performed in an office environment with a moderate noise level.
Disclaimer
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.
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