What are the responsibilities and job description for the Administrative Associate (Spears Dean's Office) position at Oklahoma State University?
Provide a broad range of high-level administrative assistance to the Director of Operations.
Duties include:
Please include: Resume, Cover Letter and Three References.
Education & Experience
Position Qualifications:
Required Qualifications:
High school diploma/GED. Seven years of related experience. Post-secondary education may substitute for years of required experience. Experience should include executive level administrative support.
Proficient in Microsoft programs including Excel, Word and Outlook. Excellent oral and written communication skills with the ability to compose error-free correspondence. Ability to present a calm, welcoming demeanor to all visitors. Ability to maintain confidentiality.
Preferred Qualifications:
Bachelor's degree
Oklahoma State University (OSU) strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, OSU conducts pre-employment background checks on final candidates. Offers of employment are contingent upon the successful completion of a background check. The type of background check conducted varies by position and can include, but is not limited to, criminal (felony and misdemeanor) history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will be conducted when required by law or contract and when, in the discretion of the university, it is reasonable and prudent to do so.
Oklahoma State University, as an equal opportunity employer, complies with all applicable federal and state laws regarding non-discrimination. Oklahoma State University is committed to a policy of equal opportunity for all individuals and does not discriminate based on race, religion, age, sex, color, national origin, marital status, disability, or veteran status with regard to employment, educational programs and activities, and/or admissions. For more information, visit eeo.okstate.edu.
Duties include:
- Preparing correspondence, helping formulate survey responses, scheduling appointments and maintaining the Director’s calendar, as requested.
- Preparing purchase requests. Coordinating the logistics for donor-related events and programs including reserving facilities, meeting rooms and equipment, booking caterers, and tracking reservations.
- Assisting with college-wide and some departmental events. Scheduling space, equipment, and furniture for events/programs and meetings hosted by internal and external groups.
- Preparing contracts and invoices for external groups who reserve space in the Business Building.
- Maintaining the building key system and database. Dispensing keys to new faculty and staff, as needed.
- Hiring and supervising all students assigned to the Spears Dean’s Office.
- Assisting individuals who visit or call the Dean’s Office when other staff are not available.
Please include: Resume, Cover Letter and Three References.
Education & Experience
Position Qualifications:
Required Qualifications:
High school diploma/GED. Seven years of related experience. Post-secondary education may substitute for years of required experience. Experience should include executive level administrative support.
Proficient in Microsoft programs including Excel, Word and Outlook. Excellent oral and written communication skills with the ability to compose error-free correspondence. Ability to present a calm, welcoming demeanor to all visitors. Ability to maintain confidentiality.
Preferred Qualifications:
Bachelor's degree
Oklahoma State University (OSU) strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, OSU conducts pre-employment background checks on final candidates. Offers of employment are contingent upon the successful completion of a background check. The type of background check conducted varies by position and can include, but is not limited to, criminal (felony and misdemeanor) history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will be conducted when required by law or contract and when, in the discretion of the university, it is reasonable and prudent to do so.
Oklahoma State University, as an equal opportunity employer, complies with all applicable federal and state laws regarding non-discrimination. Oklahoma State University is committed to a policy of equal opportunity for all individuals and does not discriminate based on race, religion, age, sex, color, national origin, marital status, disability, or veteran status with regard to employment, educational programs and activities, and/or admissions. For more information, visit eeo.okstate.edu.
