What are the responsibilities and job description for the Program Manager position at Oklahoma State University?
Job Summary :
Manages the OSU-OKC Program Student Support Services (SSS) Project SOAR. Will work in conjunction with Senior Director to coordinate plans, set a program budget, and implement a comprehensive program of academic and social services to participants. Areas of responsibility include, but are not limited to supervision of program employees, academic advising, program planning, transfer guidance, publications, program evaluation, goal clarification, student advocacy, public relations, connecting participants with third party services and coalition building.
Essential Job Functions :
In conjunction with Senior Director establish and maintain the office system to include participant records, personnel records, fiscal accounting, computerized records and other office records according to EDGAR and OSU-Oklahoma City regulations.
Administer and / or coordinate academic and career assessments for program participants.
Maintain documentation of services provided and student records to include : reasons for selection, student assessment records, attendance records, family eligibility compliance, entrance and exit interviews, tracking and follow-up records for all former participants as required by grant.
Work in collaboration with Senior Director to establish program goals, budget, and academic needs of participants.
Responsible for oversight of program staff including but not limited to the hiring, evaluation, scheduling, disciplinary, budget, etc.
Responsible for training Project SOAR Staff on use of database (Student Access), Banner, Slate, AppXtender, and other technology utilized by the SOAR Office.
Coordinate and organize various program field trips in accordance with Project SOAR Grant guidelines.
Conduct individual and small group sessions to address personal, academic and career concerns.
Conduct or arrange a variety of skill-building and career-learning activity workshops, seminars, and cultural events aimed at improving the participants’ academic and social skills either in person or virtual.
Participate in recruiting, selecting, and assessing new participants, and follow them through postsecondary and documents on-going student contact logs via computerized database.
Assist SOAR Counselor Coordinator in co-advising student group Student Leaders of Tomorrow (SLT) or other student groups associated with SOAR.
Work with OSU-OKC departments on establishing first generation initiatives and programming on the OSU-OKC campus.
Refer participants to outside agencies and locations of support if Project SOAR resources or college resources are unable to meet the participant’s needs.
In conjunction with the Senior Director, serve as liaison to OSU-OKC, and the surrounding community in order to inform them of program activities and participant accomplishments.
Collect data and produce information for program reports such annual performance reports, HLC accreditation or grant writing.
Completes all mandatory training and participates in a minimum of two professional development workshops each year which may include participation in state, regional, and national TRIO
meetings / programs as appropriate.
Performs other duties as assigned.
The duties listed in this jobdescription are intended only as illustrations of the various types of workthat may be performed. The omission of specific statements of duties does notexclude them from the position if the work is similar, related, or a logicalassignment to the position.
