What are the responsibilities and job description for the Assistant Title Coordinator position at Old Republic Title?
EASTERN TITLE DIVISION
Job Description:
OLD REPUBLIC TITLE
The Assistant Title Coordinator follows a variety of established industry and company guidelines, concepts, best practices and procedures to determine and execute the most effective and efficient method to support commercial and residential real estate transaction closings. Old Republic Title – National Commercial Services (NCS) transactions characteristically include multiple parties, sites and locations, and involve complex underwriting requirements.
The Assistant Title Coordinator position is responsible for confidential and time sensitive material associated with commercial transaction matters and relies on experience and judgment to plan and accomplish assignments. The position is responsible for ensuring that assigned pre-closing, closing, and post-closing activities are fully completed in an accurate, timely, and legally compliant manner.
RESONSIBILITIES:
- Support National transactions as assigned.
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Complete duties for assigned transactions throughout the order life cycle including: order entry, confirming that searches are properly executed and title is in good order; preparing title insurance commitments, pro formas, policies, and other transaction forms and documents associated with the closing process:
- Prepare Title Commitments/Title Reports and coordinate with assigned Reader and/or Underwriter to finalize and amend Title Commitments/Title Reports as necessary and appropriate;
- Prepare special services reports, building/construction loan reports;
- Retrieve, extract and upload the documents for the Title Commitments/Title Reports;
- Hyperlink attachments in the Title Commitments/Title Reports;
- Ensure that transaction specific matters are documented and saved as directed;
- Maintain correspondence with the relevant parties to a transaction, circulate Title Commitments/Title Reports or other matters as necessary;
- Follow up with vendors as to missing searches (taxes, municipals, etc.) and distribute as appropriate when available;
- Address client requests;
- Ensure the accuracy, consistency, completeness and operating compliance of work products prepared for assigned projects.
- Assist with the tracking and resolution of customer title comments, underwriting requests, and survey reviews with NCS staff, underwriting counsel, and agents and direct offices.
- Continuously monitor service levels by maintaining close communications with servicing vendors and colleagues to ensure that files are ready to close as scheduled.
- Maintain contact lists, project lists for customers, transaction files, and related materials according to NCS standard practices.
- This is an in-office position in Hoboken, NJ. Ability to work in the office, Monday through Friday with a 40 hour per week schedule.
- Regular consistent attendance is required, that could include attendance at after hour Company events.
- Ability to work overtime as requested and approved by supervisor.
- This position is not eligible for a remote or hybrid schedule.
- Note: Regardless of assigned location and work station, all employees will be issued a company laptop and will be expected to be able to work remotely on the occasion that it is not possible to safely be present in the office.
KNOWLEDGE/SKILLS/EXPERIENCE REQUIRED:
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Minimum 3 years of experience as an Assistant Title Coordinator (or similar role/title) for commercial real estate transactions.
- Ideal candidate has previous experience working at a title company and/or has experience working as a paralegal or similar in a firm that handled real estate transactions.
- Experience with multi-state commercial title projects preferred.
- Knowledge of commercial insurance coverage, and real estate terminology preferred.
- Additional experience with / exposure to residential title is a plus.
- Excellent verbal and written communication skills.
- Excellent interpersonal and customer service skills.
- Proficient in a variety of computer software systems, such as Microsoft Office (Word and Excel required) and Ramquest.
- Willingness and ability to learn and utilize new software systems.
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Benefits may include:
- Comprehensive medical, prescriptions, dental and vision plans
- 401(k) plan with a discretionary company match
- Shareholder Purchase and Reinvestment Plan
- Basic life and accidental death and dismemberment insurance premium paid by the company
- Voluntary supplemental life insurance for employees, spouses and dependent children
- Fertility and Family Building Benefits
- Paid Disability benefits
- Paid time off programs
- 11 Company paid holidays per year
- Flexible spending account
- Health savings account (available to High Deductible Health Plan participants only)
- Employee Assistance Program
- Educational Assistance Program
- Voluntary benefits, such as Critical Illness, Hospital Indemnity, Pet Insurance and Accident Insurance
- Title insurance policies and certain escrow services for the employee’s primary personal residence at no charge
- Transportation benefit plan for mass transit, parking and vanpool, in several markets
Note: If you currently are employed by Old Republic Title (or one of its wholly owned affiliated companies) please get in touch with your human resources representative regarding the application process.
For California applicants, please click the following link to view our
CCPA Applicant Notice
Old Republic Title is an Equal Opportunity Employer
