Description

Headquartered in Bryan/College Station, Texas, with offices in Houston, San Antonio, Fort Worth, and Waco, Oldham Goodwin Group, LLC, is a fully integrated commercial real estate firm offering comprehensive brokerage, development, management, and advisory services throughout the state, specializing in retail, office, industrial, land, multifamily, and hospitality property types.

Job Title: Operations Assistant – Hospitality Division

Duties/Responsibilities: Operations Assistant is responsible for supporting the Hospitality Division leadership team in day-to-day asset management efforts. Initial responsibilities will be heavily involved with the weekly accounts payable (A/P) process with the potential to expand duties as availability allows.

Requirements:

• Administrative experience in office setting – position is not remote
• Availability of a minimum of 24 hours per week, in-office
• Exhibits strong customer service skills, including multi-tasking
• Attention to detail is critical
• Complete internal training on M3 Accounting Core software and learn/understand hotel- specific general ledger (GL) coding for accounts payable invoices
• Open to cross-training opportunities as availability allows
• Effective verbal and written communication skills with both in-office leadership as well as on-property management teams
• Experience with Microsoft Office applications necessary – primarily Excel, Word, and Outlook
• Physical requirements include prolonged sitting at a computer workstation as well as occasional need to lift/move objects up to 25 pounds in weight.

Specific duties include, but not limited to:

• Hotel Accounts Payable (A/P) Review:
  • Weekly review of invoices entered into each hotel’s A/P module with a focus on confirming appropriate GL coding
  • Verification that vendor information, payable amounts, taxes, etc. match what is entered into the A/P system
  • General understanding of different departmental coding within each unique hotel

i.e. Rooms, Food & Beverage, Administrative, Sales, Maintenance, etc. and how this coding affects the monthly financial statements

• • Work with on-property management teams for any weekly corrections needed and confirm completion of all corrections
• Ensure vendor records remain current at direction of Operations and Accounting leadership teams which may include contacting vendors for updated W-9’s or payment information
• Review and entry of some expense reimbursement reports for employees as well as invoices that may be time sensitive
• Auditing monthly recurring invoices, by each property, and ensuring that all recurring payables are entered into the system and accounted for prior to the end of each monthly accounting period
• Assist accounting department with projects related to tax audits or other needs