What are the responsibilities and job description for the Contract Coordinator position at OLG?
Range :
53,600.00 - 80,400.00 CAD
Job Description :
Contract Coordinator
GAME ON – OLG needs you
We’ve said GAME ON, and we mean it – OLG is rapidly transforming its organization to better serve Ontarians by delivering great gaming experiences through our digital, retail lottery, and land-based gaming channels. Over the course of fiscal 2022-23, OLG delivered a record $2.5 billion in net profit to the Province of Ontario . OLG is now expanding our horizons even further, with a new strategic direction, to become a world class gaming entertainment leader with a globally admired digital platform.
We are ready to take this game to the next level and need a passionate Contract Coordinator to a ssist the Senior Commercial Contract Manager and Director Relationship Management in managing the contract lifecycle between OLG and the Service Provider.
YOUR ROLE IN THE GAME
Reporting to the Director Relationship Management , you will be empowered to :
Assist in managing the Transaction Agreement through :
1. Obligation management assistance
sFTP upload / download
APTTUS upload / download
Deliverable dissemination to internal stakeholders
Records maintenance - Assist in maintaining thorough records of all transactions
2 . Maintaining traceability log on a day-to-day basis
Log incidents, deficiencies, issues and other items
Assist with root cause analysis
Assist in following up and driving towards resolution and closure of all items
Assist in maintaining thorough records for any items logged
3 . Payments
Assist with processing biweekly and ad hoc payments in PeopleSoft
Assist in preparing Purchase Orders and Cheque requisitions
4. Contract changes
Assist with information gathering
Assist in completing risk and impact assessments
Assist in assessing value of proposed changes
Follow up with stakeholders for feedback
5. Internal and external meetings :
Documentation of meetings including catalogue of artifacts
Follow-up on action items
6. Identify opportunities for improvements and increased efficiencies
7. Represent contract manager as required
8. Assist as back-up to Senior Commercial Contract Manager as appropriate
Assist with gathering and compiling performance data for weekly and quarterly status reports
Assist relationship team members with miscellaneous day-to-day activities
WHAT YOU NEED TO PLAY
Work Experience & Education :
- 1-3 years of experience administrating commercial contracts
- University degree or college diploma preferred
- Experience working in public sector and / or highly regulated environment is an asset
- Experience working with legal terminology related to Service Provider contracts is an asset
Critical Skills :
Negotiation and Influence : ability to negotiate and influence effectively while being open to perspectives and maintaining strong relationships
Strategic Thinker : strong strategic and critical thinker with ability to delve into unique challenges and find creative solutions
Collaboration & Fun : inclusive and collaborative work style while creating fun and excitement in our work
Integrity and Trust : do what's right and operate with transparency and openness
Licenses, Registrations, Certificates : This role may require a Category 1 or Category 2 Gaming Assistant Registration (License) from our regulator, the Alcohol and Gaming Commission of Ontario (AGCO). If required, employment is conditional upon obtaining and maintaining this registration (license), which will be initiated at the offer stage.
PERKS OF JOINING OUR TEAM
Part of a Bigger Picture : socially responsible company that gives back all its profits to the province and people of Ontario
Flexible Work Environment : to help balance both work and life
You Matter : family friendly work practices and hybrid work
Freedom to Innovate : supports new and better ways to be successful
Be your Authentic Self : environment that values diversity as a source of strength
Learning Galore : 24-7 access to robust online learning programs
Public Service Pension Plan : participate in a major defined benefit pension plan sponsored by the Government of Ontario
Variable Pay Program : performance-based incentives to share in our success (Permanent OLG Employees Only)