Office Administrator

JOB SUMMARY:

The Office Administrator provides essential administrative support to the Senior Pastor and Executive Director. Key duties include managing communications, handling calendars, coordinating vendors, processing expense reports, conducting data research, and maintaining records.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Provide clerical and administrative support, including answering/directing inquiries received via phone, mail, email, and in person. Draft and send emails on behalf of supervisor.
• Maintain the church office budget, and manage office supplies and equipment
• Track calendars and coordinate meeting times and places.
• Maintain the church calendar, communicate facility requests, and coordinate internal communication for facility use.
• Produce and process payment approvals, track and reconcile monthly department budgets.
• Take minutes at meetings, perform research, develop reports, and prepare documents and spreadsheets as directed.
• Update and maintain data. Including but not limited to Shelby Church Management Software, church attendance, new database entries, decisions for Christ, church membership, mass email platforms, serve teams, first-time guests, goals, discipleship pathways, and other key metrics/reports.
• Coordinate Senior Team travel plans.
• Collect and communicate church prayer requests to staff, volunteers, and Elders.
• Coordinates schedule for the weekend lock-up/Manager on Duty.
• Edit and post updated sermon outlines, discussion questions, and other content related to Senior Pastor's sermon preparation.
• Ensure the cleaning crew has an updated church calendar, highlighting special/abnormal/startup activities.
• Annually update church attendance on Lifeway and Southern Baptist profiles.
• Manage and maintain records of the issuance of keys to staff and volunteers.
• Update room usage signs.
• Supports and participates in events and activities as requested by supervisor.
• Performs other duties as assigned.

EDUCATION and/or EXPERIENCE REQUIRED:

• Associate degree strongly preferred.
• 3-5 years of administrative assistant experience.
• Strong computer skills, with excellent proficiency in Outlook, Word, Excel, and Teams.
• Able to type 60 words per minute.
• Highly developed communication (written and verbal), time management, and collaboration skills.

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each 

essential duty satisfactorily. The requirements listed below are representative of the knowledge, 

skill, and/or ability required. Reasonable accommodations may be made to enable individuals with 

disabilities to perform the essential functions.

• Signed Statement of Faith.
• Self-starter with excellent people service skills.
• Ability to streamline processes without compromising the integrity of the ministry.
• Ability to maintain confidentiality when handling sensitive information.
• A servant heart and Christ-like attitude.
• Uphold and support the Mission and Core Values of Olive Branch.
• Active member of Olive Branch Community Church (or become member in first 90 days).
• Servant heart and Christ-like attitude.

SUPERVISORY RESPONSIBILITIES: This position leads or may lead volunteers, staff, and related 

vendors.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform essential functions of this job. Reasonable accommodations may be made to enable individuals with a disability to perform the essential functions. While performing the duties of this job the employee is regularly required to stand, walk, sit, and requires sufficient hand, arm, and finger dexterity to operate office machines. Requires mild physical work; some lifting, pushing, or pulling of objects over 25 pounds. Requires visual acuity to read words and numbers and speaking and hearing ability sufficient to communicate in person or over the phone.

ADA: The employer will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990. This job description will be reviewed periodically as duties and responsibilities change with business necessity.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Work involves moderate exposure to unusual elements such as extreme temperatures, dirt, dust, fumes, smoke, unpleasant odors. The noise level in the work environment is usually moderate to loud.

OLIVE BRANCH EMPLOYMENT STATEMENT: Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. All terms and conditions of Olive Branch’s at-will employment, duties, and responsibilities are subject to the Olive Branch Employee Handbook.