What are the responsibilities and job description for the Executive Assistant position at Olive Crest?
Why Join Olive Crest?
Olive Crest transforms the lives of over 3,000 abused, neglected, and at-risk youth and their families each day. We are looking for people who have a heart for children and who desire to take on the challenge of pouring into the lives of children and families … One Life at a Time.®
Visit our Website at: https://www.olivecrest.org/
Overview:
FT/40 hrs. Responsible for providing administrative support to the Orange County Executive Director. Duties will include but not be limited to managing the ED’s calendar, coordinating regional events and meetings, oversee and coordinate projects, develop and implement organizational systems. Qualified candidates should have 2-year minimum experience supporting leadership. Must have working knowledge of Microsoft office and strong communication skills. Starting pay rate of $30-$32 per hour.
EEO: We consider applicants for all positions without regard to race, religion, color, gender, sexual orientation, gender identity, gender expression, marital status, national origin, age, disability, genetic information, amnesty or status as a covered veteran, or any other legally protected status.
Responsibilities:
- Prepare and generate correspondence (letters, reports, proposals, PowerPoints, etc.) for presentation.
- Oversee and coordinate specialty projects as assigned by supervisor.
- Assist in the preparation and/or updating of program statements for all Olive Crest programs.
- Develop and implement organizational systems, as needed.
- Run reports as needed analyzing and highlighting key areas for ED’s focus.
- Manage list of ED action items, priorities, and due dates to ensure completion and timeliness.
- Maintain electronic files as needed.
Qualifications:
- Must have High School diploma or equivalent.
- Be 21 years or older due to County contract requirements.
- Maintain a valid California Driver’s License and acceptable driving record of at least 3 years as required by Olive Crest’s insurance carrier.
- Must maintain vehicle insurance throughout course of employment.
- Maintain criminal record clearance.
- Must have CPR and First Aid certification upon hire and maintained throughout employment.
- Must have excellent written and verbal communication skills.
- Must be able to lift and carry up to 30lbs.
- Must be able to walk on unstable ground and to stand for long periods of time.
- Must be able to bend, stoop, reach, use hands/ feel, climb, balance, and walk frequently.
- Apply reason in problem-solving situations where only limited standardization may exist. Interpret a variety of instructions furnished in written, oral, diagrammatic or schedule form.
- Must have a philosophy of support for at-risk children and families in line with the mission, vision, values, and statement of faith of Olive Crest.
Health Benefits include:
- 2 Cigna Medical HMO's, PPO, and an HSA plan to choose from
- A Dental HMO and PPO through Cigna to choose from
- A vision plan through Cigna
Time Off Benefits include:
- Up to 48 hours of sick time per year that caps at 120 hours
- Flexible use of sick hours for personal time
- Up to 1 week of vacation time for the first year, 2 for the second and an increased schedule every 5 years there after
- Up to 40 hours per year for Jury Duty or Trial Witness
- Up to 48 hours per year for Bereavement with death in immediate family
Other Benefits for Full Time Employees:
- 403(b) Retirement Plan
- Life Insurance
- Employee Mental Health Assistance
- Loan forgiveness qualified (PSLF)
- 12 Paid Holidays
- Pre-taxed childcare
- Referral program
- 5 AFLAC Options to choose from
Job Type: Full-time
Pay: $30.00 - $32.00 per hour
Benefits:
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
- Weekends as needed
Work Location: In person
Salary : $30 - $32
