What are the responsibilities and job description for the Accounts Payable Specialist position at Oliver Mechanical Inc?
As an Accounts Payable (AP) Specialist, you are responsible for managing the full accounts payable process, including processing invoices, handling payments, and maintaining accurate financial records. You will work closely with project managers, vendors, and the finance team to ensure compliance with company policies and contract terms. Accuracy, attention to detail, and strong organizational skills are essential to success in this role.
Responsibilities:
- Review, verify, and process vendor invoices for accuracy, proper coding, and compliance with contract terms
- Match invoices with purchase orders, contracts, and delivery receipts
- Ensure timely and accurate payment of invoices, managing check runs and credit card transactions
- Reconcile accounts payable transactions and resolve discrepancies promptly
- Review, verify, and process vendor invoices for accuracy, proper coding, and compliance with contract terms
- Maintain vendor records, including contact information, W-9 forms, and insurance certificates.
- Monitor vendor compliance with lien waivers, insurance requirements, and other documentation
- Respond to vendor inquiries regarding payment status and resolve issues effectively
- Maintain vendor records, including contact information, W-9 forms, and insurance certificates.
- Monitor vendor compliance with lien waivers, insurance requirements, and other documentation
- Respond to vendor inquiries regarding payment status and resolve issues effectively
- Maintain vendor records, including contact information, W-9 forms, and insurance certificates
- Monitor vendor compliance with lien waivers, insurance requirements, and other documentation
- Respond to vendor inquiries regarding payment status and resolve issues effectively
- Support additional finance projects as needed based on business demands
Skills & Qualifications:
- Demonstrated dedication to customer service
- Excellent analytical, problem-solving, and decision-making skills
- Effective communication, negotiation, and interpersonal abilities
- Ability to thrive independently and collaboratively in a fast-paced, deadline-driven environment
- Strong organizational skills with attention to detail
Education & Experience:
- High school diploma or equivalent required; associate or bachelor’s degree in accounting, finance, or related field preferred
- Knowledge of lien waivers, job costing, and compliance processes is a plus
- Familiarity with construction accounting software (e.g., Sage 300CRE, Procore, Viewpoint, Sage Intacct)
- Familiarity with AP Automation software is a plus
- Commitment to promoting a positive and collaborative culture
Physical Requirements:
- Prolonged periods of sitting at a desk and working on a computer
- Must be able to lift 25 pounds at times
Essential Functions:
Adheres to established company policies and procedures