What are the responsibilities and job description for the Accounts Payable position at Olson Urban Housing?

Job Description

Position Summary :

Responsible for full cycle accounts payable, including G&A and project-specific invoices.

Essential Job Functions :

Receive all daily incoming mail, scan, stamp, and distribute as required.
Obtain all invoice approvals including onsite project meetings with superintendent as required.
Send back incomplete invoice packages as necessary.
Receive and file incoming preliminary notices for tracking by project and vendor.
Process invoices timely for draw and payment including but not limited to :
Verification of contract and / or payment schedule
Receipt of proper lien releases from subcontractors and processing of joint checks as required.
Proper communication with subcontractors and / or purchasing or field regarding information required for invoice payment.
Timely response and proper follow through to calls and / or requests received from subcontractors or office / field personnel.
Process weekly check run including matching of invoices and checks.
Mail project checks on a weekly basis.
Neat and timely filing of paid invoices.
Communication with Supervisor regarding project status
Other special projects as required.

Education and Experience :

High School Diploma or equivalent.

One year experience in Accounts Payable required.

Homebuilding AP experience preferred but not required.

JD Edwards experience preferred but not required.

Skills :

Interpersonal skills and be able to communicate effectively with :

Subcontractors as to requirements and expectations

Supervisor as to schedule, needs and workflow

Coworkers as to expectations and schedule

Ability to organize and prioritize workflow

Ability to set and work within timelines

General Knowledge of Accounts Payable

Ability to learn and develop knowledge regarding :

Lien releases and preliminary lien requirements

Contracts and contract requirements

Must be computer literate and able to effectively learn and / or operate the following software programs;

Microsoft Word

Microsoft Excel

JD Edwards

Microsoft Outlook

Microsoft Explorer

DocuSign

Typical Mental Demands :

Must be able to deal with stressful situations including but not limited to :

Deadlines

Work Load

Must be able to communicate, orally and in written form, desired objectives to : Subcontractors, suppliers, supervisors, consultants, coworkers, and other business related professionals.

Maintain a professional and positive attitude.

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