Youth Development Program Coordinator

Description

COMPANY OVERVIEW

The Olympic Peninsula YMCA is a non-profit organization that provides programs focused on youth development, healthy living, and social responsibility. Our mission is to strengthen communities through programs and services that build healthy spirit, mind, and body. We emphasize the values of caring, respect, responsibility, and honesty, welcoming individuals of all ages, backgrounds, and abilities.

JOB DESCRIPTION

Position: Program Coordinator
Job Type: Part Time or Full Time

Schedule: Occasional evening and/or weekend hours may be required

Location: On-site in Port Townsend, WA
Working Conditions: Busy, dynamic environment, indoors/outdoors/pool, with occasional off-site field trips.

General Function:
Join our team at the Y! We are seeking a compassionate, dedicated individual who finds joy in working with children, teens, and families. The Program Coordinator for Youth Development is responsible for planning, implementing, and supervising youth, teen, and family programming and events. This role involves staff supervision, fostering positive relationships, and ensuring a safe, engaging environment for participants. The Program Coordinator will also lead efforts to expand initiatives that align with the YMCA’s mission and community needs.

KEY RESPONSIBILITIES

Program Leadership and Operations:

• Assist in the design, implementation, and evaluation of youth programs including but not limited to: Playcare, day camps, enrichment classes, after-school care, teen activities, and family programs.
• Provide guidance, behavior management, and available support resources for program participants as needed.
• Ensure participant and staff safety, managing risks and upholding YMCA policies and procedures.

Administrative Duties:

• Manage daily administrative tasks such as registrations, attendance, fee collection, and incident reporting.
• Collaborate with families and caregivers to address needs, enhance program effectiveness, and maintain clear, open communication
• Create and manage seasonal schedules, registration processes, and program logistics.
• Track program effectiveness and participation, adjusting strategies as needed.
• Maintain accurate program records, including licensing and compliance documentation.

Staff Management:

• Recruit, hire, train, and evaluate staff and volunteers.
• Provide mentorship, coaching, and professional development opportunities.
• Ensure staff adhere to YMCA policies and maintain appropriate ratios.
• Foster a positive and collaborative team culture and address performance concerns as needed.

Financial Management:

• Assist in the development and management of the budget for assigned areas, aligning with YMCA financial policies and strategic priorities.
• Monitor program expenses and revenue, adjust resources as necessary.
• Assist with fundraising efforts, annual campaigns, and special events.

Risk Management and Safety:

• Ensure compliance with YMCA policies, safety standards in youth and aquatics programming, and local and state regulations.
• Ensure food service practices meet USDA standards and nutrition guidelines.
• Implement ADA accommodations when applicable. 
• Conduct safety audits and risk assessments, addressing issues promptly.
• Maintain well-organized, safe facilities that meet operational standards.
• Report any policy violations or suspicious behavior in accordance with mandated reporting requirements.

Qualifications

MINIMUM REQUIREMENTS

• Previous experience engaging with children and/or teens, including informal or non-work settings.
• Strong interpersonal communication skills - both written and verbal. 
• Skilled in team leadership and management, promoting accountability, and delegating tasks as needed. 
• Skilled in group facilitation and behavior management with children and teens.
• Ability to effectively respond to safety and emergency situations.
• Willingness to participate in aquatic activities and supervise children in the pool, working closely with lifeguards and aquatics staff to ensure safety.
• Basic computer proficiency.
• CPR/First Aid certification (or ability to obtain within 30 days of hire).
• Willingness to complete all required trainings which includes child abuse prevention training within 30 days of hire.
• Ability to pass a comprehensive background check.
• Must be 21 years of age or older.
• Must possess the understanding, ability, physical health, emotional stability, and good judgment to meet the needs of the children and families.

PREFERRED QUALIFICATIONS

• 2 years working with children and/or teens.
• 1 years experience in a leadership, supervisory, or administrative role.
• At least 12 college credits, per DCYF licensing standards, for the oversight of licensed after school programming.
• Associate’s degree or higher preferred.
• Familiarity with DCYF licensing standards.
• Experience in program design, development, and implementation.
• Flexible availability, including occasional evenings and weekends.
• 25 years of age or older (for vehicle driver eligibility).

DRIVER REQUIREMENTS

Private Vehicle, Requesting Reimbursement

• Valid driver’s license
• Proof of Insurance

YMCA Vehicle

• 25 years of age or older (per insurance requirements) 
• Valid driver’s license
• Driving record which meets or exceeds YMCA standards

PHYSICAL REQUIREMENTS

• Ability to lift a small to average-sized child and carry supplies up to 25 lbs.
• Capability to sit, stand, or walk for extended periods.
• Ability to bend, crouch, reach, and kneel as necessary for play and daily activities—which may require the occasional need to balance or climb. 
• Visual and auditory ability to see and hear distress signals and respond to critical situations—specific vision abilities include close vision, distance vision, and the capacity to adjust focus as needed.
• Ability to act swiftly in an emergency.
• Capacity to project voice and communicate across distances.
• Dexterity to operate computers and standard office equipment.

WHY YOUTH AND FAMILY PROGRAMMING AT THE Y?

As the Program Coordinator for Youth Development, you will join a supportive, dynamic team committed to strengthening communities through impactful programs. This role offers hands-on experience in leadership and program administration while making a meaningful difference in the lives of children, teens, and families. While this position welcomes individuals from diverse backgrounds, candidates should have some experience working with youth. Whether you are an experienced professional or exploring a new direction, this is an opportunity to grow, lead, and inspire.

*Apply today! (Cover letters encouraged!) 

YMCA is an Equal Opportunity Employer

Salary : $23