What are the responsibilities and job description for the Receptionist position at Omega Law PLLC?
Legal Receptionist/Administrative Assistant
Location: Florence, Kentucky
Position Type: Full-Time, In-Office
Our growing Northern Kentucky law firm seeks a professional, detail-oriented Legal Receptionist/Administrative Assistant to join our team. We are a dynamic practice focusing on criminal defense, domestic relations, and civil litigation, serving clients in state and federal courts throughout Kentucky, Ohio, and Indiana. This position offers an excellent opportunity for someone interested in working in the legal field and growing with our firm.
Position Overview
The Legal Receptionist/Administrative Assistant serves as the first point of contact for our clients and provides essential administrative support to our legal team. This role requires excellent communication skills, strong attention to detail, and the ability to manage multiple tasks efficiently in a fast-paced, multi-state litigation practice.
Essential Duties and Responsibilities
- Manage front desk operations and greet clients professionally
- Answer and direct incoming phone calls
- Schedule and maintain appointments and court dates using firm calendar system
- Process and file legal documents according to established procedures for multiple jurisdictions
- Draft basic legal forms and correspondence
- Perform document review and organization
- Maintain office organization and cleanliness
- Support attorneys and paralegal with administrative tasks
- Coordinate with courts across three states
- Perform other duties as assigned
Required Qualifications
- High school diploma or equivalent required; some college preferred
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Strong typing skills
- Excellent verbal and written communication skills
- Professional demeanor and appearance
- Strong organizational and multitasking abilities
- Detail-oriented with high accuracy standards
- Ability to maintain strict confidentiality
- Previous office experience preferred
- Legal industry experience a plus
- Ability to manage deadlines across multiple jurisdictions
Hours
- Monday through Friday
- 9:00 AM to 5:00 PM
- No remote work available
Compensation and Benefits
- Starting pay: $15.00 per hour
- 401(k) with company match (eligible after first year)
- Life insurance
- Short-term disability insurance
- Long-term disability insurance
- 11 paid holidays annually
- 10 days paid vacation annually
- 3 paid personal days annually
- Health and dental insurance not provided
Work Environment
- Fast-paced, professional law office handling criminal defense, domestic relations, and civil litigation
- Work closely with two attorneys and one paralegal
- Business professional dress code
- Modern office in Florence, Kentucky
- Multi-state practice environment
Physical Requirements
- Ability to sit for extended periods
- Light lifting (up to 20 pounds)
- Regular use of computer and office equipment
Start Date
Immediate opening - position available now
How to Apply
Qualified candidates should submit:
1. Resume
2. Cover letter
3. Two professional references
Equal Opportunity Employer
Note: This position requires in-office presence and is not eligible for remote work. Only candidates able to work in Florence, Kentucky should apply.
Job Type: Full-time
Pay: From $15.00 per hour
Expected hours: 37.5 per week
Benefits:
- 401(k)
- Life insurance
- Paid time off
Schedule:
- 8 hour shift
- Monday to Friday
Ability to Commute:
- Florence, KY 41042 (Required)
Ability to Relocate:
- Florence, KY 41042: Relocate before starting work (Required)
Work Location: In person
Salary : $15