Bookkeeper / Admin. Assistant

About Us:

We operate a dual-business structure consisting of a growing Managed Services Provider (MSP), OmegaCor Technologies, specializing in IT support and solutions, and a busy Meineke Car Care Center known for exceptional customer service and reliable auto repair. We are looking for a highly organized, adaptable, and detail-driven Bookkeeper/Administrative Assistant to support both entities in a dynamic, fast-paced environment.

Position Summary:

As the Bookkeeper/Administrative Assistant, you will work closely with ownership to manage day-to-day administrative, financial, and operational tasks across both businesses. This hybrid role requires someone with excellent multitasking abilities, strong communication skills, and a solid foundation in bookkeeping and administrative support.

Key Responsibilities:

Administrative Support (Both Businesses)

• Manage calendars, appointments, and correspondence for owner.
• Coordinate meetings, prepare agendas, and track action items.
• Maintain digital and physical filing systems.
• Serve as liaison between ownership and staff, vendors, or clients.
• Handle confidential business and HR-related documents with discretion.
• Monitor and order office/shop supplies, manage vendor relationships.

Bookkeeping (Meineke)

• Retrieve weekly cash receipts and make bank deposits.
• Maintain full-cycle bookkeeping, including accounts payable, accounts receivable, and payroll.
• Ensure compliance with US GAAP accounting principles and industry best practices.
• Reconcile accounts (bank and credit cards) and investigate discrepancies.
• Process and file necessary reports to federal, state, and local agencies related to licenses, fees, and filings.
• Prepare ad-hoc reports for various needs, including financial, administrative, and human resources.
• Coordinate with CPA to generate documentation for tax filings.

Bookkeeping (OmegaCor)

• Maintain full-cycle bookkeeping, including accounts payable and accounts receivable.
• Monitor accounts receivable balances and follow up on outstanding balances.

Qualifications:

• Proven experience as an Executive Assistant, Bookkeeper, or Office Manager.
• Must be proficient in using QuickBooks.
• Highly organized with strong time-management and multitasking skills.
• Strong written and verbal communication.
• Proficiency with Microsoft Office 365.
• Ability to work independently, maintain confidentiality, and adapt to two business environments.
• Prior experience in IT, automotive, or small business environments is a plus.

Benefits:

• Competitive salary based on experience.
• Employer-subsidized health, dental, and vision insurance.
• Employer-paid (100%) Life, AD&D, Short- and Long-term Disability Insurance.
• Retirement plan with company match.
• Paid time off, including annual birthday.
• Access to Learning Management System (LMS) with over 5,000 courses.

Physical Demands:

The physical demands for an employee to successfully perform the essential functions of this job are described below. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. While performing the duties of this job, the employee is regularly required to talk, hear, and see. The employee is frequently required to stand, walk, sit, use hands and fingers to handle or feel, and reach with hands and arms. The employee must occasionally lift and/or move up to 20 pounds.

Work Environment:

This position operates in a professional office environment. The role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.

Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa at this time.

OmegaCor Technologies is an equal-opportunity employer. Qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, veteran's status, age, or disability.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.