What are the responsibilities and job description for the Executive Administrative Support Specialist position at OMNI Consulting Solutions?
The Executive Administrative Support Specialist is a highly skilled professional dedicated to optimizing productivity, efficiency, and service quality in dynamic environments. This role provides advanced administrative, organizational, and operational support to executive leadership, ensuring smooth office operations and superior service delivery. The ideal candidate will possess extensive experience in administrative support, strong technical and organizational skills, and a proven ability to work in high-pressure, fast-paced settings.
Key Responsibilities :
Administrative Support :
Provide comprehensive executive-level administrative support, including calendar management, scheduling meetings, and coordinating travel arrangements through the Defense Travel System (DTS).
Manage correspondence, prepare reports, and ensure timely communication with internal and external stakeholders.
Serve as the primary point of contact (POC) and administrator for executive-level initiatives and correspondence.
Oversee office management functions, including maintaining accurate and detailed records, tracking documents, and managing supplies.
Ensure operational excellence by identifying areas for improvement and implementing process optimizations.
Coordinating calendars, scheduling appointments, and organizing meetings
Document Management :
Maintain organized and detailed records of all documents, ensuring confidentiality and compliance with organizational policies.
Handle sensitive information with discretion and integrity.
Leadership and Problem-Solving :
Demonstrate leadership by guiding teams, resolving challenges, and fostering collaboration.
Provide strategic insights and problem-solving expertise to address complex operational issues.
Minimum of 7 years in executive administrative support roles, with a proven track record of optimizing productivity and efficiency.
At least 4 years of experience in a Space-related industry or similar environment is preferred.
Demonstrated experience in HR coordination, including onboarding and DTS management.
Skills and Competencies :
Advanced organizational, technical, and business acumen.
Exceptional written and verbal communication skills.
Proven ability to manage multiple priorities in a fast-paced environment.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
Strong interpersonal skills with the ability to collaborate effectively across teams.
Strong background in space operations
Clearance : Current Secret Clearance is required.
Education : Bachelor’s degree in Business Administration, Management, or related field preferred (or equivalent experience).
Why Join OMNI?
OMNI Consulting Solutions is a boutique consulting firm specializing in creating game-changing value and simple solutions for complex demands. OMNI is built on the idea that change moves the world forward and through creative and entrepreneurial leadership Omni maintains a bold reputation within the DoD / Aerospace community and across the various other industries we support.
As an OMNI employee, you can be assured of extensive growth opportunities, inordinately competitive salary compensation packages, and the unparalleled support of the OMNI family. We are an equal-opportunity employer, and our benefits packages are designed to meet the needs of all our employees and dependents :
Medical Coverage
Dental Benefits
Vision Benefits
Life Insurance
401(k) Retirement Plan with Employer Matching
Fully Vested on Day 1 of Employment
Paid Time Off & Sick Leave
Company Sponsored Social Events
IS IT A MATCH?
If you are interested in this position or other opportunities at OMNI, please let us know! We only need your resume and some basic details to get things started.
Even if you aren't a match, we may still be interested! We will keep your resume on-file and will let you know if something matching your skills comes along.
