Project Assistant Support Entry Level

For immediate consideration please send your resume to resumes@onboardusa.com
Subject Line: Position Title and State you are Located.

About Us:
On-Board Services, Incorporated is an on-site contract service provider for a local manufacturing entity providing full time positions to our employees. We offer benefits as well as 401k.

Position Details:
Position Type: Administrative Assistant
Job Location: The Villages, FL
Benefits: 401K, Dental insurance, Life Insurance, Medical Insurance, Vision Insurance
Compensation: $16 - $17

Overview/Summary:
As an Administrative Assistant on our team in The Villages, FL, you will perform a wide variety of administrative and staff project support services on our project site. You will
• Provide front-desk coverage to 2 different office locations. Must be able to travel between the two.
• Manage incoming calls, greet guests as they enter the office, organize and distribute incoming/outgoing mail and shipments, and maintain an organized, clean office environment.
• Assist with scheduling team meetings in the office, off-site, and via Microsoft Teams.
• Reconcile billing accounts, track inventory, order supplies and maintain a record of all purchases.
• Liaise with executive and senior administrative assistants to handle requests and queries from managers.
• Assist new hires with their initial onboarding, including Day One training.
• Assist with internal event planning activities.
Your strong organization skills and ability to communicate with staff at all levels – both orally and in writing will help us meet our client's objectives.

Qualifications:
• High School diploma or equivalent
• Valid Fl Driver’s License
• 1 year or more of administrative experience.
• Proficient with Microsoft 365: Word, Excel, Outlook, PowerPoint & Teams.
• Proficient in record keeping and billing.
• Demonstrate key competencies in the areas of communication, planning and organizing, flexibility and adaptability, customer service, problem assessment and problem solving, attention to detail, and teamwork.
• Excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors.
• Flexibility to work from 2 different offices.
• Bilingual. Fluent in English and Spanish.
Ideally, you’ll also have:
• College education or degree
• Experience working with high-level clients, executives and vendors.

Apply Today!
www.onboardusa.com

On-Board was founded in 1976 by Robert L. Wilson to provide Engineering and Design services to the chemical manufacturing industry. Today, On-Board is a thriving privately held family of companies with services including: Consulting, Professional Engineering, Industrial Maintenance and Facility Management, Contracted Manufacturing and Production Services, as well as Temporary Staffing and Recruiting throughout North America.

The On-Board Family of Companies conducts operations through its Corporate Headquarters located in East Windsor, NJ along with Regional Offices in New Castle, DE and Wake Forest, NC. On-Board’s Mission is to provide “Flexible Service by applying the talents of our people, work processes and technology to meet our clients’ expectations in a Safe, Responsible and Dependable manner.”

On-Board Companies provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, religion, sex, national origin, age, disability or genetics.

JD# 24-02341
INDOJ