What are the responsibilities and job description for the Coordinator, International Federations - Olympic & Paralympic Games position at On Location?
Who We Are
On Location is a premium experience provider, offering world class hospitality, ticketing, curated guest experiences, live event production, and travel management across sports, entertainment, and fashion. From unrivaled access for corporate clients to guests looking for fully immersive experiences at marquee events, On Location is the premier and official service provider to over 150 iconic rights holders, such as the IOC (Paris 2024, Milano Cortina 2026, LA 2028), NFL, NCAA, UFC and PGA of America, and numerous musical artists and festivals. The company also owns and operates a number of unique and exclusive experiences, transforming the most dynamic live events into a lifetime of memories. On Location is a subsidiary of Endeavor, a global sports and entertainment company.
What You’ll Do
On Location partners with International Federations (IFs) to provide hospitality, travel, and event experiences for their leadership, athletes, sponsors, and stakeholders at the Milano Cortina 2026 and Los Angeles 2028 Olympic and Paralympic Games. As the Coordinator, International Federations, you will play a key role in supporting the planning, coordination, and execution of hospitality programs tailored to each IF’s needs.
Reporting to the Director, Global Sales Partnerships, IFs, this role requires a detail-oriented professional with strong hospitality coordination, client servicing, and project management skills. You will assist in managing relationships with IFs, ensuring the smooth delivery of hospitality offerings and operational excellence.
Essential Functions & Responsibilities
You Have These
To perform this job successfully, the candidate must be able to perform each essential duty above at the highest levels. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Required Education And/or Experience, Knowledge, Skills, And Abilities
Must be adaptable and flexible with work and travel schedule and be available to travel for work which may include extended work hours during nights, weekends, and holidays.
This job description is not designed to cover or contain a comprehensive listing of the employee's activities, duties, or responsibilities for this job. Duties, obligations, and activities may change at any time with or without notice.
How We Work
To foster an environment of collaboration, develop our future talent, and build relationships across our network, we operate in a hybrid model with flexibility to work from home on Fridays.
We are dedicated to building a diverse, inclusive, and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles in our organization.
Per local requirements and in the interest of transparency, the range shown below reflects the prevalent current hiring range for this position. Hiring pay rates are based on a number of factors, including location and may vary depending on job-related qualifications, knowledge, skills and experience. Endeavor strives to provide locally competitive rewards packages, which include base rate along with, as applicable, short- and long-term incentives, growth and developmental opportunities, and robust benefits, such as health care, retirement, vacation and other paid time off, and additional offerings.
Hiring Range Minimum
$60,406 annually
Hiring Range Maximum
$54,000 annually
On Location is a premium experience provider, offering world class hospitality, ticketing, curated guest experiences, live event production, and travel management across sports, entertainment, and fashion. From unrivaled access for corporate clients to guests looking for fully immersive experiences at marquee events, On Location is the premier and official service provider to over 150 iconic rights holders, such as the IOC (Paris 2024, Milano Cortina 2026, LA 2028), NFL, NCAA, UFC and PGA of America, and numerous musical artists and festivals. The company also owns and operates a number of unique and exclusive experiences, transforming the most dynamic live events into a lifetime of memories. On Location is a subsidiary of Endeavor, a global sports and entertainment company.
What You’ll Do
On Location partners with International Federations (IFs) to provide hospitality, travel, and event experiences for their leadership, athletes, sponsors, and stakeholders at the Milano Cortina 2026 and Los Angeles 2028 Olympic and Paralympic Games. As the Coordinator, International Federations, you will play a key role in supporting the planning, coordination, and execution of hospitality programs tailored to each IF’s needs.
Reporting to the Director, Global Sales Partnerships, IFs, this role requires a detail-oriented professional with strong hospitality coordination, client servicing, and project management skills. You will assist in managing relationships with IFs, ensuring the smooth delivery of hospitality offerings and operational excellence.
Essential Functions & Responsibilities
- Client Servicing & Hospitality Coordination
- Support the planning and fulfillment of hospitality, ticketing, and travel programs for IF leadership, sponsors, and key stakeholders.
- Assist in coordinating team delegations, technical officials, and VIP hospitality experiences.
- Track and manage client requests, ensuring timely responses and seamless execution.
- Sales & Program Support
- Assist in preparing sales materials, proposals, and pricing information for IF hospitality packages.
- Help identify opportunities to enhance IF hospitality experiences, including dedicated Federation Houses and custom event packages.
- Maintain accurate records of sales, contracts, and program details.
- Operational & Logistics Coordination
- Work cross-functionally with ticketing, accommodations, and operations teams to support the execution of hospitality programs.
- Assist in tracking contracting, invoicing, and fulfillment processes to ensure all commitments are met.
- Support ongoing process improvements to enhance efficiency and service quality.
You Have These
To perform this job successfully, the candidate must be able to perform each essential duty above at the highest levels. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Required Education And/or Experience, Knowledge, Skills, And Abilities
- Bachelor’s degree in business management or related field
- 2 years Sales and Management Experience in sports or hospitality.
- Expertise and deep understanding of the Olympic and Paralympic Movements and the stakeholders therein, especially the IFs.
- Excellent communication, negotiation, marketing, and sales skills
- Strong technology skills
- Ability to work within tight deadlines and schedules
- Multi-lingual preferred (English at minimum one other language preferable French, Spanish, Russian or any other)
- Salesforce CRM expertise and Excel.
Must be adaptable and flexible with work and travel schedule and be available to travel for work which may include extended work hours during nights, weekends, and holidays.
This job description is not designed to cover or contain a comprehensive listing of the employee's activities, duties, or responsibilities for this job. Duties, obligations, and activities may change at any time with or without notice.
How We Work
To foster an environment of collaboration, develop our future talent, and build relationships across our network, we operate in a hybrid model with flexibility to work from home on Fridays.
We are dedicated to building a diverse, inclusive, and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles in our organization.
Per local requirements and in the interest of transparency, the range shown below reflects the prevalent current hiring range for this position. Hiring pay rates are based on a number of factors, including location and may vary depending on job-related qualifications, knowledge, skills and experience. Endeavor strives to provide locally competitive rewards packages, which include base rate along with, as applicable, short- and long-term incentives, growth and developmental opportunities, and robust benefits, such as health care, retirement, vacation and other paid time off, and additional offerings.
Hiring Range Minimum
$60,406 annually
Hiring Range Maximum
$54,000 annually
Salary : $54,000 - $60,406
