What are the responsibilities and job description for the Land Development Administrative Assistant position at On Top of the World?
Our team is growing. Come join the oldest, privately-owned, debt-free land developer in the State of Florida that has been making new home dreams come true for over 70 years.
Some of our great benefits include:
- Paid Holidays & Vacations
- Weekly Pay
- Health Benefits & matching 401K
- Employee Assistance Program
- Employee Referral Program
- Discount on fitness membership
- Telehealth available to ALL employees
The Land Development Administrative Assistant is responsible for assisting with the scheduling, activities and communication of the department. This position is also responsible for the successful flow and timely delivery of estimates, schedules, materials and purchase orders between the Land Development department and other areas of On Top of the World, as well as outside service providers and customers.
Responsibilities:
- Compiles status reports and follows up on action items, as directed by management, pertinent to the successful completion of critical tasks
- Advises individuals inside and outside the organization on the status of current projects
- Coordinates commitments, appointments and projects for the department
- Reads and directs departmental correspondence and composes responses to reflect departmental viewpoints
- Ensures that requests for information are relayed to appropriate staff member
- As needed, interprets requests for information and responds as appropriate
- Prepares reports, including conclusions and recommendations, for solutions to problems and issues
- Collects and documents departmental costs for budgetary reporting
- Prepares statistical abstracts to assist in evaluating project costs
- Works with representatives of public utilities, outside vendors, and other groups to coordinate research activities specific to Land Development
- Performs all duties in adherence to OTOW standards
- Strives to maintain a safe working environment through the prevention of accidents, the preservation of equipment, and the achievement of safe working practices
- Maintains a positive and professional demeanor toward all residents, visitors and co-workers
- Performs other duties as assigned
Education and Experience:
- High School Diploma or equivalent required
- 1 year of related experience preferred
Skills and Knowledge:
- PC proficiency is essential (Windows environment)
- Microsoft Office skills required
- Well organized, ability to manage multiple priorities, efficient
- Must be able to read, write and understand English and have good verbal and written communication skills
- Good customer service skills
Personal Attributes:
- Strong interpersonal skills
- Honesty and integrity
- Self-starter
- Inquisitive, detail-oriented
- Commitment to diversity, equity and inclusion
Colen Built Development provides equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, Colen Built Development will provide reasonable accommodations for qualified individuals with disabilities.
* Drug free work place *
