Purchasing Associate

ONCALL Staffing Inc -

SUMMARY

As a Purchasing Associate for this leading manufacturing / importing company, you will be responsible for following up from initial concept, obtaining freight quotes, ordering and producing sample products and packaging, obtaining approvals, and making / confirming factories deliver according to shipping schedule which will be reported to upper management in the form of an exception report.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Follow up with receiving DC on open purchase orders.
• Contact suppliers for delivery status and update expediting reports.
• Update weekly all Metrics associated with materials control.
• Data entry information into MRP with revised delivery dates from suppliers.
• Make, track and close purchase orders.
• Assist Materials group with material & equipment expediting.
• Reviews inventory records or warehouse to determine if material on hand is sufficient.
• Work closely with IC in Distribution to keep a ‘real time” picture at all times of possible shortages / overages. Input data into forecasting module (Demand Solutions).
• Able to work in an extremely fast paced environment.
• Work with transportation companies and ship lines.
• Billing review and control.

QUALIFICATION

COMPETENCIES

To perform the job successfully, an individual should demonstrate the following competencies :

Problem Solving- Identifies and resolves problems in a timely manner; develops alternative solutions; works well in group problem solving situations; uses reasons even when dealing with emotional topics.

Interpersonal skills- Focuses on solving conflict, not blaming; listens to others without interrupting, keeps emotions under control; remains open to others’ ideas and tries new things.

Oral Communication- Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; responds to questions effectively.

Teamwork- Balances team and individual responsibilities; exhibits objectively and openness to others’ views; gives and welcome feedback; contributes to building a positive team spirit; puts success of team above own interest; able to build morale and group commitments to goals and objectives; supports everyone efforts to succeed.

Attendance / Punctuality – Impeccably at work and on time.

Dependability- Follows instructions, responds to management directions; takes responsibility for own actions; keeps commitments; commits to long hours of work when necessary to reach goals; completes tasks on time or notifies appropriate persons with an alternate plan.

EDUCATION and / or EXPERIENCE

Associate’s degree (A.A.) or equivalent from two year college or technical school; or six month to one year related experience and / or training; or equivalent combination of education and experience.

LANGUAGE SKILLS

Ability to read, analyze, and interprets the most complex documents.  Ability to respond effectively to the most sensitive inquiries or complaints.  Ability to write speeches and article using original or innovative techniques or style.  Ability to make persuasive speeches and presentation on controversial or complex topics to top management, public groups, and / or boards of directors.

MATHEMATICAL SKILLS

Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry.  Ability to apply concepts such as fractions, percentages, ratio, and proportions to practical situations.

REASONING ABILITY

Ability to apply principles of logical thinking to wide range of intellectual and practical problems.  Ability to deal with a variety of abstract and concrete variables.

PHYSICAL DEMANDS

The physical demands describe here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is required to come to work regularly, work overtime upon request when necessary and ability to rotate through different job / work duties. The employee is regularly required to sit, talk or hear.  Specific visions abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Additional requirements :

Is high stress

Requires strong concentration skills

Requires multitasking

Requires heavy personal interaction with co-workers or customers

Requires the employee to be present at the workplace

Regular and predictable attendance is required

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderated.