AP/Payroll Specialist

Our finance team is looking for an experienced, detail orientated Accounts Payable/Payroll Specialist. 

Summary: This position comprises two core responsibilities: accounts payable and payroll. For accounts payable, the incumbent is responsible for compiling amounts owed by the company to vendors, suppliers, or other organizations/ individuals. Also maintains all payment or other transaction records. For payroll, the incumbent supervises the processing of payroll data. Organizes and reviews forms associated with federal, state, and local authorities, such as W-2s.

Essential Functions:

Accounts Payable:

· Handle all accounts payable processes, including:

· Posting inventory goods to A/P.

· Vouchering and processing non-inventory related expenses into the system for payment.

· Ensuring all paperwork needed for invoices is attached and accurate.

· Verifying the accuracy of pricing.

· Ensuring invoices will be allocated to correct general ledger accounts.

· Preparing invoices for payment. Processing, posting, and mailing all payments.

· Making payments via ACH, credit cards, ACH debits, physical checks and sending remittance advices to the vendors.

· Electronically saving ACH confirmation, remittance advice, and other documentation.

· Maintaining check listing report daily to track any payments.

· Recording credits from Count – recount logs to the system.

· Researching any past due amounts or any vendor requests regarding payments of invoices.

· Track credits that are due and have been used to ensure timely use of all credits.

· File all paid invoices, statements, etc.

Payroll:

· Process weekly, monthly, quarterly, and yearly payroll needs including:

· Process payroll changes: pay changes, incentives, and bonuses.

· Helping with change to new payroll system – ADP.

· Process weekly payroll.

· Reviews payroll taxes- monthly, quarterly, and year-end taxes.

· Communicates with ADP on any issues related to payroll and payroll notices.

· W2s to employees and to state local, and federal governments.

Additional Responsibilities:

· Process morning postings of the previous days’ sales, accounts receivable and payable batches, inventory batches, running reports, and entering data for daily banking tracking.

Knowledge, Skills, and Abilities:

· Exceptional organizational skills and acute attention to detail.

· Strong problem-solving abilities and clear communication skills.

· Ability to work independently while maintaining confidentiality.

· Proficient data entry skills with a focus on speed and accuracy.

· Advanced proficiency in Microsoft Excel and Word.

· Experience using ADP is a plus.

Minimum Qualifications:

· An associate degree is required, bachelor's degree is preferred.

· Two or more years of experience working with financials, payroll, and accounts payable are preferred.

· Experience with accounting/payroll software is preferred.