Fleet Coordinator

Join Us in Transforming Lives Every Day

At OneLegacy, every moment counts. As the nation's largest organ, eye, and tissue recovery organization, we are dedicated to saving lives and sharing hope. Guided by our values of integrity, compassion, stewardship, diversity and inclusion, urgency, innovation and excellence, and collaboration, our team works tirelessly to honor every gift of donation. This is more than a job; it’s an opportunity to make a profound impact on countless lives.

Job Type: Full-time, Non-exempt

Work Hours: Forty-hour workweek. Must be available evenings, weekends, and holidays, as required, and may have overtime hours.

Work Setting: In-person

Location: Azusa, CA

Travel: Occasionally required to travel by personal auto to meeting sites and other locations. Occasionally required to travel to off-site trainings, seminars or workshops.

Summary of Functions:

The Fleet Coordinator is responsible for managing and overseeing the daily operations of a company's vehicle fleet. This role involves scheduling maintenance, ensuring compliance with regulations, tracking fleet performance, and coordinating logistics to optimize fleet efficiency. The Fleet Coordinator works closely with drivers, vendors, and other departments to ensure safe, timely, and cost-effective transportation solutions.

Duties & Responsibilities:

Duties and Responsibilities:
1. Purchases and maintains vehicles for deliveries.
2. Assists with decision on whether to lease or buy vehicles.
3. Address concerns and resolve problems quickly to ensure smooth operations utilizing ticketing system.
4. Arranges for smog testing.
5. Maintains detailed records for each vehicle’s servicing and inspections.
6. Complies with US Department of Transport laws and regulations.
7. Ensures proactive servicing and maintenance to minimize downtime of vehicles.
8. Monitors driver behavior and/or driver reports, ensuring a high level of safety and customer service.
9. Utilizes GPS, telematics and cameras to monitor drivers and ensure safety and compliance with transportation laws, including OneLegacy policies.
10. Inspects vehicles for evidence of abuse, damage, or mechanical malfunctions and takes corrective actions as required.
11. Maintains, creates and reviews vehicle logs to detect any problems or to ensure compliance with regulations.
12. Investigate complaints regarding safety violations.
13. Investigate incidents or violations, such as accidents and equipment failures.
14. Makes recommendations for corrective actions when infractions or problems are identified.
15. Prepares reports on investigations or inspections and actions taken.
16. Maintains fuel cards for vehicles, including driver pins.
17. Assist drivers with vehicle accidents documentation, claim reporting and vehicle repairs.

18. Perform routine audits on all vehicles, including fuel cards, mileage and maintenance.
19. Manage vehicle check-in and check-out processes, including remote offices.
20. Create and maintain a schedule to wash all vehicles as necessary.
21. Identifies trends, develops recommendations.
22. Ensure all fleet-related documentation is up to date and properly filed.
23. On-call for after-hours support.

Skills and Abilities:
1. Communicate effectively with customers including active listening, empathy, patience, tact and assessment.
2. Accurately evaluate repair needs and estimate the cost and time of repairs.
3. Inspect materials, supplies and parts for compliance with requests and specifications.
4. Maintain stock control systems and physical inventory.
5. Understand and follow oral and written instructions.
6. Operate and use modern office equipment including computers and various software applications.
7. Establish and maintain accurate records, logs, and files.
8. Prepare clear and concise reports.
9. Interpret, explain and enforce department policies and procedures.
10. Interpret and apply Federal, State and local policies, laws and regulations.
11. Establish and maintain effective working relationships with those contacted in the course of work.
12. Strong computer skills, including proficiency in MS Word.
13. Excellent organizational skills and communication skills.

Job Qualifications and Requirements:

Education: Associate’s or Bachelor’s degree preferred.
Experience: Experience in fleet coordination, logistics, or a related field preferred.
Certification/License: OneLegacy requires employees to maintain a current California driver’s license and current vehicle insurance. 
Equipment: Reliable automotive transportation is required.

Salary Range: $52,811.20-$71,198.40 Annually

Benefits

• Medical/Dental/Vision Plans –Employer pays 90% of premium cost for employee and their dependents
• 19 days of PTO
• 2 Floating Holidays
• 10 Holidays
• Life Insurance
• Supplemental Life Insurance
• Wellness Plans
• Employee Assistance Program
• Pet Insurance
• Gym Onsite
• Mileage Reimbursement to applicable positions
• Tuition Reimbursement
• Employee Referral Program
• 403b Retirement Plan with an annual discretionary 8% Employer contribution
• School Loan Forgiveness

Salary : $52,811 - $71,198