Executive Assistant

POSITION SUMMARY:

Our company is searching for an experienced, reliable and task-oriented Executive Assistant. The Executive Assistant will work directly with the CEO and will be primarily responsible for recording action items from the CEO, transcribing them into template contracts, tasks and/or other notes, and assisting in marketing tasks. The ideal candidate is highly self-motivated, professional, and capable of managing their work load and prioritizing tasks in a fast-paced corporate environment. This is an excellent opportunity to join a growing company.

RESPONSIBILITIES:

• Coordinate executive communications, including detailing action items and team assignments from client meetings, taking calls directly, responding to emails and interfacing with clients
• Prepare internal and external corporate documents for team members and industry partners
• Schedule meetings and appointments and manage travel itineraries
• Maintain an organized digital filing system of electronic documents
• Ordering of marketing materials and booking conferences
• Uphold a strict level of confidentiality
• Develop and sustain a level of professionalism among staff and clientele
• Conserves executives time by reading, researching, and routing correspondence; drafting emails and documents; collecting and analyzing information; and initiating telecommunications.
• Prepares reports by collecting and analyzing information
• Completes projects and follows up on results
• Contributes to team effort by accomplishing related activities as needed
• Assist in creating and executing marketing campaign strategies
• Coordinate sponsored events and tradeshows
• Assist in creating, delivering, editing and optimizing marketing materials