What are the responsibilities and job description for the Land Records Clerk position at Onslow County?
Performs intermediate skilled administrative support work in the maintenance of the County’s real estate title and tax records, Present Use Value (PUV) assessment program, Property Tax Relief programs and exemptions, and related work as apparent or assigned. Work is performed under the moderate supervision of the Land Records Supervisor. o perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to ensure individuals with disabilities to perform essential functions.
• Assists with the preparation and maintenance of real estate records and files.
• Responds to public inquiries, providing explanations of tax value/assessments, location, and ownership information.
• Assists and instructs users in the operation and interpretation of the public records information including computer terminals, maps, property record cards, and other tax documentation.
• Performs file maintenance and updating including card retrieval attachments and re-filing.
• Performs scanning and indexing of tax records into computerized imaging system.
• Enters data into computer to update records.
• Aids attorneys, contractors, realtors, property owners, other employees, and the general public pertaining to values of property, location, and ownership.
• Produce maps and print property record cards for the public, as needed or requested.
• Updates all records to reflect improvements existing property; notarize documents, stamp deeds and maps, complete property review requests and complete data forms for attorney’s offices.
• Collects fees for property record cards and maps; prepares associated balance sheets.
• Processes changes to tax database that affect assessed value, ownership, addresses, and property characteristics of land improvements for the Mapping, Appraisal, Listing, and Land Records Departments including setup and deletion of parcels, complete transfers, PUV, PTR Exclusion and Exemption codes; copies, reads and interprets recorded legal instruments of ownership transfer including deeds, wills, and other legal records; processes necessary changes to tax records.
• Utilize resources to research and find current mailing addresses for real and personal property records.
High school diploma or GED and moderate experience in real estate, real estate tax issues, banking or paralegal research, data research analysis and entry with some experience in clerical procedures, or equivalent combination of education and experience.
Physical Requirements
This is sedentary work requiring the exertion of up to 10 pounds of force occasionally and negligible amount of force frequently or constantly to move objects, some light work requiring the exertion of up to 20 pounds of force occasionally, up to 10 pounds of force frequently, and negligible amount of force constantly to move objects, work regularly requires sitting, speaking or hearing, using hands to finger, handle or feel and repetitive motions, frequently requires standing, walking and reaching with hands and arms and occasionally requires pushing or pulling and lifting; work has standard vision requirements; vocal communication is required for expressing or exchanging ideas by means of spoken word and conveying detailed or important instructions to others accurately, loudly, or quickly; hearing is required to perceive information at normal spoken word levels and to receive detailed information through oral communications and/or to make fine distinctions in sound; work requires preparing and analyzing written or computer date, visual inspection involving small defects and/or small parts, operating motor vehicles or equipment and observing general surroundings and activities; the worker is subject to inside and outside environmental conditions.
Special Requirements
Completion of Fundamentals of Property Tax Listing and Assessing and NCPMA Mapping school within two years of employment. Valid driver’s license.
• Assists with the preparation and maintenance of real estate records and files.
• Responds to public inquiries, providing explanations of tax value/assessments, location, and ownership information.
• Assists and instructs users in the operation and interpretation of the public records information including computer terminals, maps, property record cards, and other tax documentation.
• Performs file maintenance and updating including card retrieval attachments and re-filing.
• Performs scanning and indexing of tax records into computerized imaging system.
• Enters data into computer to update records.
• Aids attorneys, contractors, realtors, property owners, other employees, and the general public pertaining to values of property, location, and ownership.
• Produce maps and print property record cards for the public, as needed or requested.
• Updates all records to reflect improvements existing property; notarize documents, stamp deeds and maps, complete property review requests and complete data forms for attorney’s offices.
• Collects fees for property record cards and maps; prepares associated balance sheets.
• Processes changes to tax database that affect assessed value, ownership, addresses, and property characteristics of land improvements for the Mapping, Appraisal, Listing, and Land Records Departments including setup and deletion of parcels, complete transfers, PUV, PTR Exclusion and Exemption codes; copies, reads and interprets recorded legal instruments of ownership transfer including deeds, wills, and other legal records; processes necessary changes to tax records.
• Utilize resources to research and find current mailing addresses for real and personal property records.
• Performs assigned functions as a Disaster Ready Team (DRT) member, if appointed or volunteer.
Thorough knowledge of the principles and terminology related to real property transfers; thorough knowledge of the operation of the principles and practices of dealing with real property transfers and tax issues; general knowledge of North Carolina Machinery Act; general knowledge of PUV assessment program, PTR exclusions and exemptions; thorough knowledge of standard office procedures, practices, and software; ability to establish and maintain effective working relationships with county officials, co-workers and the general public.Education and ExperienceHigh school diploma or GED and moderate experience in real estate, real estate tax issues, banking or paralegal research, data research analysis and entry with some experience in clerical procedures, or equivalent combination of education and experience.
Physical Requirements
This is sedentary work requiring the exertion of up to 10 pounds of force occasionally and negligible amount of force frequently or constantly to move objects, some light work requiring the exertion of up to 20 pounds of force occasionally, up to 10 pounds of force frequently, and negligible amount of force constantly to move objects, work regularly requires sitting, speaking or hearing, using hands to finger, handle or feel and repetitive motions, frequently requires standing, walking and reaching with hands and arms and occasionally requires pushing or pulling and lifting; work has standard vision requirements; vocal communication is required for expressing or exchanging ideas by means of spoken word and conveying detailed or important instructions to others accurately, loudly, or quickly; hearing is required to perceive information at normal spoken word levels and to receive detailed information through oral communications and/or to make fine distinctions in sound; work requires preparing and analyzing written or computer date, visual inspection involving small defects and/or small parts, operating motor vehicles or equipment and observing general surroundings and activities; the worker is subject to inside and outside environmental conditions.
Special Requirements
Completion of Fundamentals of Property Tax Listing and Assessing and NCPMA Mapping school within two years of employment. Valid driver’s license.
Salary : $38,979 - $50,690
