What are the responsibilities and job description for the Executive Assistant and Office Manager position at OnyxPoint Global Management?
Executive Assistant and Office Manager Position
OnyxPoint is an alternative asset management firm with a primary focus on investing in companies that operate in the commodities sector. This role requires a highly organized, detail-oriented individual who can manage multiple priorities and support high-level executives while also overseeing the smooth operation of the office.
The successful candidate will be proactive, resourceful, a creative thinker, discreet, and have a “can-do” attitude while being able to thrive in a fast-paced environment.
The core responsibility for the executive assistant is to keep the manager and the team functioning with the utmost efficiency. OnyxPoint is a rapidly growing firm and this position plays a key role with a wide range of responsibilities, combining high-level administrative support with operational management.
Primary Responsibilities
Executive Support
- Manage complex calendars and schedule meetings for executives
- Arrange travel including domestic and international flights and accommodations
- Manage email inbox for executive
- Handle phone calls and correspondence
- Prepare and edit documents and presentations in Word, PowerPoint and Excel
- Organize and maintain accurate files
- Manage CRM database, including maintaining and updating contact information, tracking communication history, and organizing notes and interactions.
Administrative Tasks
- Document key discussion points during calls/meetings and prepare, concise meeting notes
- Prepare detailed and accurate travel itineraries
- Process expense allocations and reimbursements
- Organize on-site and off-site meetings and events
- Update company website
Office Management
- Oversee day-to-day office operations
- Preparation of conference room for in-person or video meetings
- Manage facilities and reception
- Manage office supplies and equipment
- Coordinate with service providers and suppliers
Qualifications & Skills
- Bachelor's degree
- 2 years of experience as an Executive Assistant
- Strong proficiency in Microsoft Office suite (Word, Outlook, Excel, PowerPoint), video conference platforms, Salesforce, Adobe Acrobat, and Wix
- Strong organizational and project management skills with the ability to multitask
- Excellent communication and interpersonal skills
- Ability to anticipate needs and proactively solve problems
- Ability to handle confidential information with discretion
- High level of professionalism
Compensation
Salary ranges for this position typically fall between $85,000 and $125,000 per year, depending on experience.
Salary : $85,000 - $125,000
