Accounting Associate

Position Summary

The Accounting Associate is responsible for various accounting functions including accounts receivable and accounts payable, along with assisting the accounting department with various monthly activities surrounding the month-end closing process.

Essential Functions

FUNCTIONS OF THE JOB

• Demonstrate and promote Opaa!’s Core Values of “Act in the Best Interest of the students, schools and communities we serve; Be honest in everything we do; Have a passion to serve others; Commit to continuous improvement”.
• Export billing data from Boss software and produce accurate, detailed, monthly invoices to our clients.
• Facilitate payment of invoices due from clients by sending reminders and contacting clients when payment has not been received by date due.
• Resolve discrepancies and client billing issues; perform write-offs when approved.
• Manage vendor maintenance in Great Plains, ensuring vendor information is up-to-date and accurately recorded.
• Oversee food licenses for food service operations in school districts, ensuring compliance with all regulatory requirements.
• Provide support for accounts payable if needed, ensuring timely processing of invoices and payments.
• Prepare expense allocations for month-end close, as assigned.
• Maintain focus on continuous improvement and solutions by recommending process improvements to senior management.
• Additional duties as assigned.
  
  

Position Qualification Requirements

Education: Associate degree or equivalent work experience in an accounting role

Experience

• One to three years of experience in a similar position.
• Strong attention to detail to ensure accuracy and recognize errors
• Critical thinking, analytical and problem-solving skills.
• Knowledge and experience with creating and manipulating spreadsheets
• Effective follow-up and multi-tasking skills.
• Demonstrated teamwork skills.
• Strong ability to integrate and communicate effectively, orally and in writing, with all levels of the organization. Able to write business correspondence and memos.
• Understanding of the general ledger and chart of accounts.
• Experience with MS Office
• Basic understanding of accounting software and report builders; knowledge of Great Plains and Prophix is a plus.
• Must be able to appropriately handle confidential information.
  
  

Physical/Visual Activities or Demands: Physical/visual activities or demands that are commonly associated with the performance of the functions of this job.

• While performing the duties of this job, the employee is frequently required to stand, walk, talk, hear, kneel, and sit. Occasionally required to stoop, push, pull, feel, grasp, and reach with hands and arms.
• The employee must exert over 25 pounds of force occasionally and/or be able to frequently lift, carry, push, pull, or otherwise move objects up to 35 pounds.
• Specific vision abilities required by this job include concentrated attention, close vision, far vision, and ability to bring objects into sharp focus.
  
  

Working Conditions: Working conditions commonly associated with the performance of the functions of this job.

• Inside office working conditions.
• Minimal travel required.
• Annual Leadership Conference – Possible four days away from home
• Business Reviews – Attendance to one Business Review per school year, with a possible overnight stay depending on location.
  
  

Machines, Tools, Equipment And Work Aids That May Be Representative But Not All Inclusive Of Those Commonly Associated With This Position

• Computer, Microsoft Office Suite, Calculator, Telephone, Fax, Scanners, Printers, Postage Machine
  
  

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees may be required to follow other job-related instructions and to perform other job-related duties as requested, subject to all applicable state and federal laws.

Certain job functions described herein may be subject to possible modification in accordance with applicable state and federal laws.

"Commonly associated" is not intended to mean always or only. There are different experiences that suggest other ways or circumstances where reasonable changes or accommodations are appropriate.

All activities, Demands, Conditions and Requirements are linked to Essential Job Functions unless marked with an asterisk, which denotes linkage only to marginal function(s).

Opaa! is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.