What are the responsibilities and job description for the Medical Records Clerk position at Open Door Health Services?
Summary:
As a Medical Records Clerk you will uphold our Mission, Vision, and Values. This position supports the electronic medical records (EMR) system by coordinating incoming documents for all ODHS sites using EMR. Must work closely with all site supervisors, providers and staff to ensure the flow and accuracy of information meets their needs and contribute to organizational objectives. Process requests for records. Potential hybrid remote after training is completed.
Responsibilities (How this position enhances our Mission, Vision, and Values)
Mission – Improve the Quality of Life of Others:
As a Medical Records Clerk you will uphold our Mission, Vision, and Values. This position supports the electronic medical records (EMR) system by coordinating incoming documents for all ODHS sites using EMR. Must work closely with all site supervisors, providers and staff to ensure the flow and accuracy of information meets their needs and contribute to organizational objectives. Process requests for records. Potential hybrid remote after training is completed.
Responsibilities (How this position enhances our Mission, Vision, and Values)
Mission – Improve the Quality of Life of Others:
- Process all incoming clinical faxes and mail.
- Prepare inactive records for storage and destruction per policy.
Vision - ODHS preferred partner in East Central Indiana for improving the well-being of individuals and the communities in which they live:
- Ensure incoming documents are routed to the proper patient chart and the appropriate staff for review.
- Capture electronic medical information to meet legitimate requests from courts, attorneys, patients, healthcare providers, disability determinations and other agencies.
Values- Esteem the Team, Maximize Potential, Do the Right Thing, Choose Compassion, Encourage Uniqueness:
- Complies with all agency policies and procedures concerning corporate compliance including privacy of protected health information.
- Participates in regular EMR meetings and provide updates are required.
- Performs miscellaneous duties.
- The medical records room is not cluttered for any guest who may visit the building.
About you:
- Ability to coordinate work between multiple sites and service areas.
- Knowledge of medical terminology.
- Able to work with high degree of precision paying attention to detail to achieve the high level of accuracy required.
- Excellent computer skills
- Good working knowledge of EMR.
- Good planning and organization skills.
- Good problem-solving skills.
- Good communication skills and ability to work closely with others and in teams.
- Able to multi-task.
- Can work under pressure and meet deadlines.
- Able to react calmly and effectively in emergency situations.
- Able to work unsupervised.
- Tact and discretion.
- Able to help patients and staff in a friendly and efficient manner.
- Requires standing, walking or sitting for long periods of time. Occasional bending, stretching or lifting up to 40 pounds.
- Requires the ability to work under stressful situations.
- Requires corrected vision and hearing to normal range or use of approved adaptive equipment
Typical Working Environment: Frequent exposure to communicable diseases, toxic substance, medicinal preparations, and other conditions common to clinic environment. Tasks involve contact with blood or body substances.
Education: High School diploma or GED equivalency preferred.
Experience: Requires experience in scanning documents into electronic medical records systems along with experience in medical records. Preference will be given to those that have experience working with EMR.
