What are the responsibilities and job description for the Records Coordinator, Operations Department position at OPERATIONS?
QUALIFICATIONS:
- High school diploma or GED.
- Three (3) years office experience, preferably in a public education environment.
- Demonstrated computer skills with experience in Microsoft Office suite.
- Excellent verbal communication skills, personal integrity, and the ability to work with a wide-range of individual and complex issues.
- Effective organization and interpersonal skills.
- Demonstrated ability to exercise independent judgment, prioritize tasks and work independently with a high degree of accuracy.
- Ability to work on multiple tasks simultaneously.
- Maintain confidentiality of information.
TERMS OF EMPLOYMENT:
250 days
SALARY/PAYGRADE:
$38,963/CP-6
Salary Range (based on experience) as set by the Board of Trustees for the 2024-2025 school year.
ESSENTIAL FUNCTIONS:
- Maintain physical and computerized files on incoming/outgoing correspondence and departmental Area Manager budgets and reconciling monthly statements.
- Process and maintain monthly and weekly budget processes and spreadsheets for the Operations Department.
- Order custodial supplies under grant funding.
- Maintain department’s staffing list by tracking employee changes on a weekly basis, email update to department’s team. Maintain, update & communicate department’s vacancies dashboard. Work with Operations Human Resources Assistant Director.
- Process and maintain records of overtime forms and submit to Finance Office or Facilities Use Departments for reimbursement (user/extra event billbacks). Example: Church Services, Sports Associations, Campus Activities and Non-Academic Activities. Keep comprehensive report for overtime costs associated with requesting support from the Operation Department.
- Maintain a comprehensive overtime use record for the Operations Department for all facilities and monies reimbursed for various groups, organizations and district events.
- Maintain accurate records for contractors using our buildings during renovations construction projects and reimbursement for overtime for the Operations Department.
- Maintain monthly Club Rewind reimbursement for supplies and labor cost.
- Maintain monthly reimbursement from Nutrition Services for waste removal.
- Responsible for processing and paying Concentra invoices related to physical exams; ensuring billing accuracy, timely payments, and maintaining proper documentation for financial records.
- Responsible for maintaining the documents destruction schedules and processing shredding requests, including scheduling pickups of shred/recycle boxes.
- Perform other duties as assigned by the Assistant Director of Operations.
- Regular and reliable attendance is essential function of the job.
WORKING CONDITIONS:
Mental Demands/Physical Demands/Environmental Factors:
Work with frequent interruptions, maintain emotional control under stress. Repetitive hand motions; prolonged use of computer and continuous sitting.
DEADLINE TO APPLY:
March 7, 2025 or until filled.
Applications will be reviewed.
Not all applicants will be interviewed.
Hiring Managers may choose to email you regarding this application. Please monitor your email regularly for any communication.
Salary : $38,963
