What are the responsibilities and job description for the Manager of Billing position at OPEX Careers?
Billing Manager
OPEX Corporation is looking for a full-time Billing Manager to work at our World Headquarters in Moorestown, NJ. The Billing Manager is responsible for overseeing the organization’s billing operations to ensure timely and accurate invoicing and compliance with company policies. This role requires strong leadership and management skills, attention to detail, and the ability to optimize billing procedures while optimizing the customer experience. This position will work with various groups of the Finance Department, including AR, Contract Billing, FP&A team, as well as Finance Department Leadership (Controller & Finance Director), and interact with the Sales, Legal and Production Teams.
Essential Responsibilities
- Supervise and manage the Equipment & Parts Invoicing and Contract Billing teams, ensuring efficiency and accuracy in invoicing and maintenance contract billing
- Develop and implement billing policies and procedures to improve workflow and revenue cycle management
- Analyze and reconcile Revenue and Cost of Goods Sold Accounts to ensure completeness and accuracy of Accounting for invoicing transactions
- Collaborate with finance teams globally to track outstanding payments and reduce delinquent accounts
- Ensure compliance with financial regulations, company policies, and industry best practices
- Analyze billing data and generate reports to identify trends, inefficiencies, and opportunities for process improvements
- Resolve billing discrepancies and disputes in a timely and professional manner
- Work closely with internal departments such as sales, customer service, legal and finance to ensure smooth billing operations
- Maintain updated knowledge of industry trends, billing software, and regulatory changes
- Train and develop billing team members to enhance their skills and knowledge
- Lead the end-to-end process for Invoicing & Contract Billing
- Assist with monthly account reconciliations
- Assist with Month End and Year End closing procedures
- Prepare and post adjusting journal entries
- Evaluate possible efficiencies with the new ERP system
- Review data for accuracy
- Perform other responsibilities as assigned
Qualifications
- Bachelor’s degree in Accounting or a related field
- Strong understanding of billing software, accounting principles, and financial regulations
- Minimum of 5 years of management experience with a growing invoicing/billing team
- Excellent leadership, communication, analytical and problem-solving skills
- Flexibility and determination to ensure the team’s overall goals are being met consistently and timely
- Proficiency in financial reporting tools and Microsoft Office Suite (Excel, Word, Outlook)
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment
- Strong attention to detail and organizational skills
- Experience with Oracle Fusion or similar ERP experience preferred.
- Strong interpersonal skills with the ability to work both independently and in a team environment
- Must be self-driven creative, and motivated to build new skills and grow with the position
Physical/Work Environments
- Worker will be working in an office setting
- Sitting for an extended period of time
