What are the responsibilities and job description for the Property Services Coordinator- Beach Properties of Hilton Head position at Opportunities at Towne?
Essential Responsibilities:
- Planning a proper workflow procedure within our maintenance and inspection software
- Create daily, weekly, and monthly schedules of maintenance and inspections
- Ensure that all Breezeway work orders are completed and closed in a timely manner
- Setting appointments with outside vendors for preventative maintenance
- Maximizing the efficiency of offset projects and staff
- Monitoring office expenditures
- Maintaining a healthy relationship with vendors
- Managing internal invoices
- Reporting any challenges to the Maintenance Manager
- Assisting the property management team in an administrative capacity as needed
- Carry out and adhere to company procedures and policies
- Adheres to applicable federal laws, rules, and regulations including those related to Anti-Money Laundering (AML) and the Bank Secrecy Act (BSA).
- Other duties as assigned.
Minimum Required Skills & Competencies:
- Experience as an Office Coordinator or a similar position in an administrative capacity.
- Ability to work independently and as part of a team.
- Strong verbal and written communication skills
- Strong organizational and time management skills
- Strong problem-solving skills and attention to detail.
- Ability to handle high-pressure situations with professionalism.
- Customer service experience
- Ability to work weekends and holidays
Desired Skills & Competencies:
- Proven experience as an Office Coordinator, Administrative Assistant, or similar role.
- Experience in vacation rental or property management preferred
- Proficiency in Microsoft Office Suite and property management software (e.g., Breezeway preferred).
Physical Requirements:
- Express or exchange ideas by means of the spoken word via email and verbally.
- Ability to lift 20 pounds and exert up to 40 pounds of force. Use your arms and legs. Frequent standing, walking, sitting, carrying, bending, reaching and twisting.
- Have close visual acuity to perform activities such as analyzing data, viewing a computer terminal, reading, and preparing documentation.
- Subject to internal and external environmental conditions.
- The physical demands described here are representative of those that must be met by an employee to successfully perform the essential responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential responsibilities.
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