Senior Payroll Specialist

As a Senior Payroll Specialist, you may look forward to:

• Auditing employee time and attendance system ensuring data is accurate and compliant

• Following up with supervisors and employees on time clock issues before payroll is processed

• Communicating payroll deadlines to supervisors and HR team

• Executing and reconciling payroll hours interface between time and attendance system and core payroll system

• Creating payroll import files using Microsoft Excel

• Entering, reviewing and verifying employee master data changes as required

• Ensuring compliance with federal, state and local minimum wage laws; notifying HR directors when non-compliant situations arise

• Entering and maintaining accurate recurring earnings and deductions, including (but not limited to) wage attachments, employee stock purchase plan deductions, country club dues reimbursements, cell phone reimbursements, auto allowance and employee club

• Processing and reconciling regularly scheduled and off-cycle payrolls

• Retaining all required documentation per record retention guidelines

• Producing scheduled and ad-hoc reports utilizing HRIS reporting tool, ensuring data accuracy, professional/clear formatting and timely delivery

• Preparing and providing reports to outside agencies (i.e. BLS, state and federal governmental surveys) as needed

• Responding to employee questions and concerns related to payroll

• Researching payroll issues and resolving them using root cause/preventative solution methodology

• Proposing process improvements (i.e. audit reports) that result in more accurate, timely and efficient payroll processing

• Processing employment verifications

• Partnering with Payroll Tax Accountant to ensure accurate tax withholdings

• Creating and maintaining payroll procedure documents

• Keeping abreast of payroll related federal and state regulations

• Handling other duties and special projects as assigned

• Obeys all applicable federal laws, rules, and regulations relating to Anti-Money Laundering (AML) including the Bank Secrecy Act (BSA)

You are a person that has (required skills):

• Minimum of two years’ payroll experience (five years' preferred) in a multi-state, multi entity environment with at least 1,000 employees

• Demonstrated knowledge of payroll & payroll tax laws

• High level of proficiency in automated payroll and HR systems, Excel, Word and Outlook

• Excellent oral and written communication skills

• Ability to establish and maintain effective working relationships with peers, superiors, and staff both within and outside the immediate organizational structure

• Proven track record of providing excellent service to employees and managers at all levels of an organization, displaying a willingness to help others

• Detail oriented with strong work ethic, organizational skills and analytical skills

• Efficient, thorough and able to work well with little or no supervision

• Ability to maintain extreme confidentiality and handle confidential information with professionalism

• Flexibility to work overtime and on weekends when needed

You’ll be better prepared if you have (desired skills and competencies):

• Bachelor’s degree in Accounting, Business or Human Resources

• Fundamental or Certified Payroll Professional (FPC/CPP) designation

• Experience processing payroll in UltiPro

Physically you can anticipate to:

• Express or exchange ideas by means of the spoken word via email and verbally.

• Exert up to 10 pounds of force occasionally, use your arms and legs, and sit most of the time.

• Have close visual acuity to perform activities such as analyzing data, viewing a computer terminal, reading, and preparing documentation.

• Not be substantially exposed to adverse environmental conditions.