Administrative Assistant II

JOB TITLE: Administrative Assistant II
DEPARTMENT: Academic Programs
FLSA: Full-time; Non-Exempt; Hourly
POSITION PURPOSE:
The Administrative Assistant II assists the Dean of Academic Programs in completing tasks to maintain and improve the overall organization and efficiency of the department. This role involves performing advanced administrative duties such as maintaining schedules, assisting with writing grants, drafting and proofreading communications, attending meetings, taking minutes, answering phones, and providing exceptional customer service. Additionally, Administrative Assistant II will support other departments and community partners as needed.
ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Serve as the first point of contact for OIC customers at the front desk and on the phone.
• Assist in drafting, preparing, and proofreading various documents, including grants, newsletters, and presentations.
• Manage schedules, mailboxes, and travel arrangements for executives.
• Take minutes at meetings and compile departmental reports.
• Maintain organized records and manage office supplies.
• Oversee facility bookings and support community events.
• Provide excellent customer service and support to staff and partners.
• Perform other administrative duties as assigned.

QUALIFICATIONS:

• Education: Bachelor’s degree in business administration or a related field preferred.
• Required Knowledge: Proficient in Microsoft Office (Word, Excel, PowerPoint). Must provide exceptional customer service, possess strong writing and proofreading skills, and demonstrate flexibility with scheduling.
• Skills/Abilities: Strong analytical, communication, and interpersonal skills; detail-oriented and well-organized; ability to multitask, prioritize work, and be a self-starter; professional appearance and demeanor; positive and energetic disposition.

WORKING ENVIRONMENT:

• No hazardous or significantly unpleasant conditions. Typical office environment with moderate noise levels.

PHYSICAL REQUIREMENTS:

• Regularly required to sit for extended periods, stand for long durations, use hands and fingers, reach with arms, and communicate verbally.
• Must be able to lift and/or move up to 20 pounds.
• Vision requirements include close vision, color vision, and focus adjustment.
• Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

HIRING RANGE: $16.00 - $18.00 per hour
BENEFITS:

• Medical, Dental, and Vision Insurance
• 403(b) Retirement Plan
• Paid Time Off
• Parental Leave
• 10 Paid Holidays (including birthday)

EQUAL OPPORTUNITY EMPLOYER:
OIC, Inc. is an equal opportunity employer. We offer equal opportunities to applicants and employees and make all employment-related decisions based exclusively on job-related qualifications without regard to race, color, national origin, religion, gender, age, marital status, disability, veteran status, citizenship status, sexual orientation, gender identity, political affiliation, or any other status protected by law.
DIVERSITY STATEMENT:
OIC, Inc. values diversity and inclusivity across all aspects of the organization. We strive to create a work environment that embraces diverse backgrounds, lifestyles, and cultures, ensuring a welcoming and supportive space for employees and clients.
APPLY ONLINE:
Visit https://oicone.org/careers/ to submit your application. Due to the volume of applications received, please refrain from calling Human Resources for status updates. Qualified candidates will be contacted for interviews.
Thank you for your interest in employment with OIC, Inc.