Administrative Assistant II, CIT

Salary : $36,432.00 - $45,540.00 Annually

Location : Greenville, NC

Job Type : Full Time

Job Number : 202400082

Division : Academic Affairs & Continuing Education

Department : Construction & Industrial Technology

Opening Date : 02 / 28 / 2025

Closing Date : 3 / 23 / 2025 11 : 59 PM Eastern

General Statement of Job

Under general supervision, the purpose of the position is to provide secretarial support for the Director and instructional staff of the Construction and Industrial Technology Division. Employees in this classification perform administrative and clerical work. Position is responsible for coordinating and managing all office communications, budget processing, and administrative duties; managing the daily clerical operations of the office; organizing meetings; and receiving visitors and answering the telephone. Performs related work as directed.

Essential Job Functions

Performs various clerical / secretarial duties in support of the Director and the Division staff including performing word processing duties; typing correspondence; copying; picking up and distributing mail; maintaining and organizing office files; scheduling appointments; etc. Disseminates information and / or materials to departmental and other College offices.

Types materials from typed or handwritten copy such as shorthand, which requires use of a variety of formats for preparing and / or processing correspondence, memos, reports, course outlines / syllabi / descriptions, tests, petitions to travel, travel reimbursements, etc.; assumes responsibility for correctness of spelling, punctuation, format and grammar.

Schedules and organizes all daily clerical functions of the Office of the Director of the Construction and Industrial Technology Division; organizes and schedules Division meetings; composes and distributes minutes of the meetings.

Provides students with information on PCC and the Construction and Industrial Technology Division; assists students in completing paperwork and other needs.

Receives visitors and answers telephone calls; handles calls, takes messages, or directs calls to appropriate personnel; screens calls and visitors for the Director.

Coordinates travel and conference plans for the Director of the Construction Industrial Technology division.

Serves as secretary for various committees and meetings.

Receives, reviews, processes, submits and / or files a variety of documents and reports including requisitions, charts, course outlines / tests / syllabi, work orders, booklists, etc.

Operates and maintains a variety of standard office equipment including computer, typewriter, copier, calculator, fax, etc.

Refers to Internet for up-to-date issues and price quotes.

Oversees work of work study students as needed.

Maintains office supplies for the Division.

Serves on committees as assigned.

Provides back-up support to other divisions on campus.

Performs related duties as directed.

Qualifications or Standards

Associate's degree with course work emphasis in business administration or office system technology; supplemented by minimum three (3) years previous experience and / or training that includes office support; or an equivalent combination of education, training, and experience.

Minimum Training and Experience

Physical Requirements : Must be physically able to operate a variety of automated office machines including calculator, copier, computer, typewriter, etc. Must be physically able to exert up to ten pounds of force occasionally and / or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects. Must be able to lift and / or carry weights of approximately twenty pounds.

Data Conception : Requires the ability to compare and or judge the readily observable functional, structural, or compositional characteristics (whether like or divergent from obvious standards) of data, people, or things.

Interpersonal Communication : Requires the ability of speaking and / or signaling people to convey or exchange information. Includes the receiving of information and instructions from supervisor and disseminating information and instructions to staff.

Language Ability : Requires the ability to read a variety of documents and reports. Requires the ability to prepare documents and reports such as general letters of correspondence, LEIS reports, attendance reports, etc., using proper format, punctuation, spelling and grammar. Requires the ability to communicate with co-workers, supervisor, students, vendors, etc. with poise, voice control, and confidence. Must be able to make effective oral and written presentations.

Intelligence : Requires the ability to apply rational systems such as computer operations, general accounting, and public relations, in order to solve problems and deal with a variety of concrete variables in situations where only limited standardization exists; to interpret a variety of instructions furnished in written, oral, diagrammatic, or schedule form.

Verbal Aptitude : Requires the ability to record and deliver information and to follow and give verbal and written instructions.

Numerical Aptitude : Requires the ability to utilize mathematical formulas; add and subtract totals; multiply and divide; determine percentages and decimals; and determine time and weight, apply principles of algebra, trigonometry, and geometry, and utilize descriptive statistics.

Form / Spatial Aptitude : Requires the ability to inspect items for proper length, width and shape.

Motor Coordination : Requires the ability to coordinate hands and eyes in utilizing automated office equipment.

Manual Dexterity : Requires the ability to handle a variety of items, office equipment, control knobs, switches, etc. Must have moderate levels of eye / hand / foot coordination.

Color Discrimination : Requires the ability to differentiate colors and shades of color.

Interpersonal Temperament : Requires the ability to deal with people beyond receiving instructions. Must be adaptable to performing under moderate stress when confronted with an emergency.

Physical Communication : Requires the ability to talk and / or hear (talking - expressing or exchanging ideas by means of spoken words; hearing - perceiving nature of sounds by ear.)

Pitt Community College provides a wide variety of benefits available to full time employees. These benefits include : health, dental, vision, life insurance, optional life and disability insurance plans, flexible spending account for health care / dependent care, NC State Retirement, and a deferred compensation program (401K, 457, 529).

Pitt Community College also offers leave based on years of service (vacation, sick, FMLA) in addition to paid holidays and longevity.

Pitt Community College provides a comprehensive Employee Assistance Program (EAP) through McLaughlin-Young Group. Employees and eligible dependents are provided up to three counseling sessions per year, per topic. In addition the EAP offers individualized online resources for work-life balance.

Pitt Community College provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Salary : $36,432 - $45,540