What are the responsibilities and job description for the Administrative Asst / Receptionist position at Opportunities?
REQUIREMENTS:
Education: High school diploma, general education degree (GED), or equivalent experience.
Customer-Service/Communication Skills: Able to make a great first impression by being friendly, organized, and knowledgeable about the company. Must be able to listen to customers and management, and speak in a clear, friendly manner over the phone and face-to-face.
Computer Skills: Able to use multi-line phone systems, use Outlook to answer emails, and potentially learn industry specific software.
RESPONSIBILITIES:
- Greet customers and direct them to the appropriate person or department
- Answer incoming calls and direct them to the appropriate person or department. Turn on/off answering service/ rolling phones, liaison with IT on phones and internet connectivity
- Handles internal and external mail appropriately
- Process cash, check, and credit card transactions and file, mail checks and alphabetize check stubs for filing, send checks to accounting in East Knoxville.
- Collect and check off company fuel receipts on monthly Fuel Reports and organize receipts by Card Number for filing
- Collect and organize IFTA forms and key info into spreadsheets for quarterly report
- Reports on facility maintenance issues to the Facility Manager
- Assist HR as needed with putting together new hire folders
- Miscellaneous duties as assigned
Stowers Machinery is fortunate to have served East Tennessee since 1960. East Tennessee is a great place to live, work and raise a family. Stowers is fortunate to represent Caterpillar, the world's leading manufacturer of equipment; a company always striving to meet the demands of changing markets. Stowers is fortunate to have loyal customers who have joined in a partnership that is mutually beneficial. And, Stowers is fortunate to have dedicated employees who love this business and are willing to work tirelessly to meet or exceed the customer's expectations.
