What are the responsibilities and job description for the Executive Assistant to CEO and CFO position at Opportunities?
The Executive Assistant will provide high-level administrative support to the CEO and CFO, ensuring seamless daily operations, effective communication, and efficient schedule management. The ideal candidate will be proactive, detail-oriented, and capable of handling sensitive information with discretion.
This is a full-time position based in our New York City office location.
Key Responsibilities
- Manage complex calendars, scheduling meetings, and coordinating appointments across multiple time zones.
- Organize and prepare materials for meetings, including agendas, briefing documents, , ensuring executives are well-prepared.
- Screen and prioritize emails, phone calls, and correspondence, responding on behalf of executives when appropriate.
- Act as the primary liaison between executives and internal/external stakeholders, fostering effective communication.
- Handle confidential information with utmost discretion and professionalism, maintaining a high level of trust and integrity.
- Coordinate domestic and international travel arrangements, including flights, accommodations, visas, and comprehensive itineraries.
- Assist in drafting, editing, and reviewing correspondence, reports, presentations, and other business documents.
- Track and follow up on action items, ensuring timely completion of key initiatives and deliverables.
- Conduct research and compile data to support strategic decision-making.
- Manage and reconcile expense reports, process invoices, and track budgets as required.
- Assist in planning and coordinating executive events, board meetings, and team offsites.
- Oversee office operations and administrative processes to enhance efficiency and streamline workflows.
- Collaborate with HR and other departments to assist in onboarding new executives and team members.
- Handle special projects, strategic initiatives, and ad-hoc requests as assigned.
Requirements, Experience and Qualifications
- 5 years of experience as an Executive Assistant, preferably supporting C-suite executives.
- Bachelor's degree in Business Administration, Management, or related field preferred.
- Strong organizational and time-management skills with the ability to prioritize tasks effectively.
- Excellent written and verbal communication skills.
- High level of proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Experience with Concur a plus
- Ability to multitask and work under pressure in a fast-paced environment.
- Strong attention to detail and problem-solving skills.
- Discretion and ability to handle confidential information professionally.
- Experience working in a corporate, financial, or global business environment is a plus.
Compensation
Expected Salary*: $90,000-100,000
Target Incentive bonus: 10%
*Actual compensation within that range will be dependent upon the individual's skills, experience, location and applicable laws.
Benefits
The Leading Hotels of the World fosters a high-performance culture and generously rewards its employees for their contributions. Here is just a preview of the benefits we offer:
- 22 days of Paid Time Off (PTO), 11 paid holidays, including birthdays as a personal holiday
- Medical coverage available within the first month
- Health Savings Account (HSA) with Company seed
- 401(k) company match up to 4% of salary
- Up to $500 for home office setup credit
- Up to $500 travel credit that supports and encourages our employees’ passion for travel
- Unlimited access to financial advisors
- 4 weeks work-from-anywhere
About The Leading Hotels Of The World, Ltd. (LHW)
Comprised of more than 400 hotels in over 80 countries, LHW is the largest collection of independent luxury hotels. In 1928, 38 independent hoteliers came together to create LHW. Since then, the Company has carefully curated distinctive hotels, resorts, inns, chalets, villas, and safari camps from the snow-capped Alps of Europe to the African veldt, to share them with adventurous souls who seek the remarkably uncommon.
LHW is proud to be an equal opportunity employer. LHW does not discriminate on the basis of religion, race, creed, color, national origin, sex, age, disability, handicap, veteran status, sexual orientation, genetic information or any other applicable legally protected category.
Salary : $90,000 - $100,000
