Buyer (F/T)

Primary Duties: Key Responsibilities and Deliverables:

• Reviews and checks requisitions for accuracy, specification and need and processes all approved orders and requisitions in a timely manner.
• Places orders with distributors and direct vendors utilizing phone or automatic order entry.
• Communicates any vendor suggested product substitutions with department heads for their approval.
• Researches, validates and corrects price discrepancies between system, vendors and Accounts Payable by following established protocols.
• Validates any item master price changes, requests to add, change or delete by correctly following all established protocols and processes.
• Expedites open orders/backorders and effectively communicates updates to customers.
• Coordinates new or changed implant item cost information with billing department for charge code assignment.
• Maintains logging, filing and source documents.

Data Analysis & Evaluation

• Carry out data analysis to support the overall purpose of the department
• Ensure that all item changes or issues are rectified and cleared in an efficient and

timely manner

• Set up new items in Paragon as required.

Purchase Order Management

• Ensure purchasing policies are followed when creating and receiving purchase orders.
• Resolve invoice discrepancies in a timely fashion.
• Responsible for purchasing process to be carried out according to established processes and protocols.
• Ensure invoice match exceptions are resolved in a timely fashion by providing necessary information.
• Provide support and maintain purchasing practices to reflect the most recent contract negotiations.
• Performs any and all other duties as assigned by the Director taking on any extra projects as required.

Performance Requirements:

Knowledge:
1. Knowledge of organizational policies, procedures, and systems.
2. Knowledge of office management techniques and practices.
3. Knowledge of computer systems, programs, and applications.
4. Knowledge of research methods and procedures sufficient to compile data and prepare reports.
5. Knowledge of grammar, spelling, and punctuation.
6. Knowledge of purchasing, budgeting, and inventory control.
7. Knowledge of contractual language and GPOs.
8. Knowledge and comprehension of cause and effect of Purchasing actions and the financial implications on other systems, departments and employees.

Abilities:
1. Ability to establish and maintain effective working relationships with other employees and the public.
2. Ability to work under pressure, communicate and present information.
3. Ability to read, interpret, and apply policies and procedures.
4. Ability to identify problems, recommend solutions, organize and analyze information.
5. Ability to establish priorities and coordinate work activities.

Equipment Operated: Standard office equipment including computers, fax machines, copiers, printers, telephones, etc.

Work Environment: Position is in a well-lighted office environment. Occasional evening work.

Mental/Physical Requirements: Involves sitting approximately 75 percent of the day, walking and standing with occasional lifting remainder.

Annual Training Requirements: Includes all Safety, Infection Control and E-Learning course completion. Emphasis on understanding the supplies and related clinical equipment needs to support Orthopedic and Spine patient treatment.