What are the responsibilities and job description for the Administrative Coordinator position at Optima Energy, Inc?
Company Description
Join a winning team focused on energy and sustainability! Located centrally in Artesia, CA the Optima team shares a common goal of providing energy savings programs and services for MultiFamily and Commercial properties in California. Our holistic turn key services focus on a high level of customer service and deviate from the general expectation of a retrofit/renovation experience. Our teams focus on customer service has produced thousands of satisfied clients throughout the nation evidenced by our long list of repeat clients and satisified residents and communities.
Role Description
This is a full-time on-site role for an Administrative Coordinator located in Artesia, CA. The Administrative Coordinator will be responsible for communication, administrative assistance, customer service, finance tasks, and utilizing strong organization skills. The Admin coordinator will support efforts of Intake by providing guidance and support in relation to project activity and daily tasks; Inbound calls; Project Management; Expeditious Client follow-up; Ongoing relationships and required responses from Optima Suppliers for products and pricing; Completion of Optima proposals for Project Management; Completion of Requests for Proposals; Assistance to Management with various tasks and projects as assigned; Energy efficiency programs and application in conjunction with City Municipalities and local utilities; MultiFamily activity; Compliance activity; Management presentations; The gathering of information of Property or sites from audits; Proposals development for EV Charging Station proposals; REN, and RHA initiatives; Updating of Shared Folders; Overseeing of support to Warehouse activities and responsibilities; Delegate work on a consistent basis as is possible, thus enforcing Intake Employees to take ownership and accountability for their job responsibilities and tasks. Heavy reliance and effectiveness on Microsoft Suite (i.e., Excel, PowerPoint WORD, Outlook) in the preparation of reports, data, and presentations for Management. Must possess a valid California Driver’s license.
Qualifications
- Communication and Customer Service skills
- Administrative Assistance skills
- Finance knowledge
- Strong Organization Skills
- Excellent written and verbal communication skills
- Ability to prioritize and multitask effectively
- Experience with Microsoft Office Suite
- Previous experience in a similar role is a plus